Please note that the following answer describes the Steps for Conference format events only. In Meetup format, the options may differ slightly.
Use the Airmeet dashboard to modify your event as per your requirements.
Step 1: Go to the dashboard. (www.airmeet.com >sign in> Dashboard)
Step 2: Click on "Create an Airmeet" from the top right side of the page.
Step 3: Select "Conference" and fill up the event details.
Step 4: Once your Airmeet event has been created it will land you up into the event dashboard where setting up of the event is being done. The event dashboard includes multiple tabs which help in building up your event.
a) Basic info: This section of the dashboard includes the information which is shown on the event landing page such as the landing page banner (promo image), details of the event, event description, and the link of the event which is being sent to the audience after setting up the event.
b) Event Entry: This section of the dashboard allows the event organizer to manage the attendee entry.
Here the event organizer has three choices:
1. Anyone with an event link: Share the event link with your target audience only as anyone who has this event link would be able to enter the event.
The attendees would be required to enter their basic details on the event registration form while entering the event which is displayed on the attendee badges during the event.
2. Anyone with an event link after logging in: Login is mandatory. Use this to verify the email address of attendees and manage abuse effectively.
An event organizer can use this option if they want to capture email and other information about the attendees. The attendees are required to login with their email and then fill the event registration form.
Share the event link with your target audience only as anyone who has this event link would be able to enter the event. Email addresses will be shared with the event organizer and would be provided in the event analytics report as well.
This option also helps in managing abuse. During the event, you can also block abusive attendees and they won’t be able to re-enter the event with the same email address.
3. Only invited participants:
People on the participant list can enter the event using their unique links.
An event organizer can use this option to restrict event access to specific people. The event organizer needs to upload a list of authorized attendees.
Only the attendees (imported emails ) specified on this list are allowed to enter the event and other people who have your event link but are not included in the CSV will not be able to join the event. They will get a message saying that the event is private.
Send an invite via email
After uploading the list the event organiser will have two ways to invite their participants:
Send participants the event link and only those included in the CSV file uploaded will be able to attend your event.
Send every participant a unique link via email.
Refer to the following article for detailed information: How to set up event entry rules for attendees?
As an event organiser, you can track the source from where the participants were added to the list and if the email was sent to invited participants or not.
The list contains few fields which show the source of participants added on the list.
Participants name - Name of participants
Email address - The email address entered via registration or added by the organizer on the invitation sheet.
Type - Shows the type of participants (Attendee, Exhibitors)
Added via - Tracks how the participants were added to the list:
Registration - Registered from the event page by using the event link
Invitation - Added by organiser through CSV list uploaded
Ticket - List of ticket holders are been shown here and keep updating from time to time.
c) Venue Settings: Brand your event by adding your event logo and add an opening banner to be displayed on the reception page for attendees to see. Reception is the first thing attendees see once they enter the Airmeet event.
Currently, Airmeet has two different layouts which the organiser can use to enhance the participant's experience.
1. Default Reception layout: Displays the venue banner along with session details and event partners on a single page.
2. Customize Reception layout: A fully customize single image having the option to embed a video and transparent clickable links to redirect your participants to other parts of the event.
How to set up the Reception (Venue) in Airmeet in conference format?How to set up “Customized Reception” in an Airmeet event?
d) Sessions: This tab showcases the session details if it was a multi-session of an event or a single session event and the type of session (Host on airmeet or Stream through software). Map Speaker & Host/Co-host along with session description that needs to be displayed to attendees. You can add as much as the session you want to according to your set agenda.
Airmeet has two types of session format:
1) Host on Airmeet: This particular session includes the host and speakers to come upon the stage and interact with the audience.
2) Use streaming software: This session is an RTMP input-based session where stream in is being done from another platform via RTMP protocol.
How to add a session in Airmeet?What is a Co-host feature and how to add a Co-host to the Airmeet event?How to stream your Events into Airmeet via RTMP?
Note: The last session end time of the event is considered as the end time of the event.
e) Speaker & Hosts:
Note: A speaker and host can’t be mapped to parallel sessions.
f) Booth: The event organizer can add booths with booth tags to your events to exhibit your product and services. The event organizer can add or delete booths from the booth tab & add up to six exhibitors for them to set up their booth, the event manager & community manager has admin rights to set up the booth from their end as well in preview mode or while the event is live.
How to set up booths in Airmeet?
How to add Booth Exhibitor in Airmeet?
g) Sponsors: The event organizer can add sponsors/event partners for their event and can arrange them in different tiers. Sponsors are visible on the event landing page and on reception (only in the default reception layout) for the organizer to promote them.
The event organizer can add or delete the sponsors and also manage the tiers from here. You can create your own customized tiers as well by default Airmeet provide Gold, Silver, Bronze tier for convenience purpose which can again be edited/rename by the organizer according to there convenience.
The maximum number of tiers that can be created is 6.
The maximum number of sponsors each tier can have is up to 50.
h) Stage Backdrop: Add a zing to your event experience with a static backdrop on stage to emphasize the look and feel of a session. Add as much as the stage backdrop for your event and give your all sessions a unique look and feel for your audience to view, you can also add an event theme or sponsor logo at top of the banner to give more visibility.
Read about How to add stage backdrops to the Airmeet session?
i) Videos: The event organizer can upload & play a video to the video library or upload a video that can be played by the host during the session. The event organizer can upload as many as videos they want to but each video shouldn’t be more than 2GB file size.
Supported format supported: MP4
Read about How to upload and play the pre-recorded videos during the live session?
j) Live Stream: Live stream to any audience, no matter the scale. We make it easy to stream your Airmeet sessions to a vast no of people to increase your social media reach.
Airmeet currently supports streaming on Youtube & Facebook and soon would be having the capability to stream into another platform using custom RTMP(coming soon).
How to stream Airmeet events on Youtube?
How to stream Airmeet events on Facebook?
k) Recordings: This option allows you to manage or download event recordings. You can download the recordings or share the links of your recordings after the session is completed.
Read about How do I get my event recordings?
l) Tickets: The event organiser can monetize their event in Airmeet and sell tickets to their audience for attending the event. Connect your "Stripe account" and Add on your tickets.
Read about How to set up tickets for my event on Airmeet?
Step 5: Preview & Start your Airmeet events
Preview Airmeet: To make your event more appealing you would want to set up your virtual tables and booths with different names and logos, or even dedicate certain tables for certain people or groups. With Airmeet’s new feature, you can custom them and make them ready before your big day without starting your event.
Learn how to Setup your Airmeet in preview mode without starting the event
Start Airmeet: Once everything is all set to go live the event organizer can start the event by clicking on "Start Airmeet" either from the dashboard or from within the Airmeet when in the preview state. Attendees wouldn't be able to enter the event until you start the Airmeet.
Pause Airmeet: The event organizer can pause the Airmeet to temporarily restrict entry for attendees from the dashboard.
Restart Airmeet: The event organizer can restart the Airmeet from a pause state so that attendees can join back in the event. Restart Airmeet can be done from the dashboard and as well as from inside the event by the event organizer.
End Airmeet: The event organizer can end the Airmeet to permanently restrict entry for attendees from the dashboard.
Note: Once the event is marked completed by clicking on the "End Airmeet" button, the event can't be restarted again. Kindly use this once your event is completely over.