Table of content

  • Overview
  • How to add a new session for an Airmeet event
    • Add session
    • Types of session
    • Session components
    • Create parallel session on Airmeet (conference format)
  • How many speakers can an Airmeet session accommodate on stage?



Overview

Airmeet support two kinds of format, Meetup & Conference format wherein meetup format you can have a single track session (one session at a time) whereas in conference format you can as many as session as you want to parallel or non-parallel.



How to add a new session for an Airmeet event 


Add session
To add a new session go to your event dashboard and click on the session tab. Fill in the desired information and click on "Add session".

Event dashboard > session tab > Add session



Types of session

Airmeet supports two types of session i.e. 

  • Host on Airmeet (Go live directly on Airmeet)
    Using this option the host/co-host along with the speaker goes live on stage.
  • Use a  streaming software ( Stream into Airmeet from another platform)
    An event organiser can stream into a session via RTMP feed through any third party encoder or platform.
    How to "stream in" your Events into Airmeet via RTMP input?




Session components

While creating a session there are multiple things that are needed to be added. Following are brief information about each section.


  • Session Name: Enter the session name which should be clear and descriptive. Session details are visible to participants on the landing page agenda and on the platform as well.


  • Session Date: Enter the session date when the speakers and host would be going live.


  • Session Time: Enter the session time for participants to know at what time they need to be available to attend the same. You can also add a custom time by double-clicking on the time section.
    refer to the article to know how to add custom time for a session?


  • Duration: Enter the duration of the session in minutes.


  • Host: The session host is one point of contact for a live session and managing the stage controls.
    A host can only be a team member of the community.

        Reference: How to add a community team member (Event Manager) in Airmeet?



  • Session summary: Add a brief description of the session which participants can read about and get a glimpse about.


  • Speakers: Add & map up to 10 speakers for a particular session. Speakers will get an option to interact with each other backstage with other speakers and host and can go live whenever the session is live.

        How to add a speaker and map him/her to a session?


  • Session tags (Applicable in conference format): - Tags are a label attached to a session or booth for the purpose of identification or to filter out the topic of interest.
    Note: You can add up to 15 tags cumulatively for an event.


  • Control who can join: The organizers/host can control who can enter certain sessions in Airmeet events. Controlling access can be done on basis of either Ticketing tiers or from the list of registrants/ list of attendees uploaded by the organiser using CSV file upload or can avail both the options.
    Reference articleControl who can access your event session (restrict session-based entry)





Create parallel session on Airmeet

Parallel sessions can only be created in Conference format events. Parallel session has to have a different host and speakers for each session. And event managers of the community can be the host of these sessions.
Reference article: How to create parallel sessions in Airmeet?



How many speakers can an Airmeet session accommodate on stage?


On Stage
 

Airmeet can host up to 10 speakers per session, (However, we recommend a maximum of 6 speakers/session for the best live feed experience) including 1 host & 2 co-hosts on stage.


An attendee can join the stage by raising the hand one by one in case of 10 speakers are already there on stage.



On Backstage

On session backstage apart from the limit mentioned above, the community manager & event manager (team members) can also join backstage for a quick catch up till the time session is not live and would be pushed out as soon as the session begins.


Note: The above condition only applies if the community manager & event manager (team members) are not mapped as a host/co-host for a particular session.
It is recommended to not have more than 10 participants at backstage/stage to have a smooth experience.