TABLE OF CONTENTS
- Basic Info
- Edit events details
- Copy event link
- Mention organizing community name
- Mention organizer's email address
- Enter event description
- Enable universal stream key
- Event entry
- Entry rules
- Customize registration form
- Enable "Event replay"
- Feature your event on the Airmeet website
- Add multiple activities (sessions)
- Speakers & Hosts
- Add speakers
- Send an invite to speakers
- Re-arrange speakers
- Stage backdrop
- Live stream
We have updated to new dashboard.Try Now
How to switch to Airmeet new events dashboard and roll back to the older version of the dashboard?
How to set up your event using Airmeet New Event's Dashboard? | Social Webinar Format
Use the Airmeet dashboard to modify your event as per your requirements.
Step 1: Go to the dashboard. (www.airmeet.com >sign in> Community Dashboard)
Step 2: Click on "Create Event" from the top right side of the page or directly click on the "Social webinar" card.
Create your Airmeet event by entering the following details.
a) Airmeet Name: Enter the name for your event
b) Start Date & Time: Enter the event start date & time.
c) End Date & Time: Enter the event end date & time.
d) Time zone: Select your time zone and region.
Note: Participants from another time zone will see the timing according to their system time zone.
After all event details are filled in, click on "Create Event."
Step 4: Once your Airmeet event has been created, it will land you up into the event dashboard, where the setting up of the event is being done.
The event dashboard includes multiple tabs which help in building up your event.
a) Basic info:
This section of the dashboard includes the information which is shown on the event landing page, such as the landing page banner (promo image), details of the event, event description, and the link of the event which is being sent to the audience after setting up the event.
Change Community Name (Event Level):
Change your community name that appears for a particular event from the basic info by clicking on the pencil icon beside "Event organized by".
Contact Email Address:
Provide a way for attendees to reach out to you in case they need any help or assistance by entering the organizer email address for attendees to reach out to them.
b) Event Entry:
This section of the dashboard allows the event organizer to manage the attendee entry, view participants lists & customize email notifications to attendees.
Here the event organizer has four choices:
1. Anyone can enter in just 2-steps with a unique link
2. Only people who are invited can enter
3. Anyone can enter after sign in
4. Anyone can enter without sign in
1. Anyone can enter in just 2-steps with a unique link:
This event entry will allow the event participants to enter the event hassle-free without requiring OTP or sign in. The unique event access link will be sent to the email address provided by the registrants.
Refer to the following article for detailed information: How to set up a 2-steps email authentication entry rule for participants?
2. Only people who are invited can enter:
People on the participant list can enter the event using their unique links.
An event organizer can use this option to restrict event access to specific people. The event organizer needs to upload a list of authorized attendees.
Only the attendees (imported emails ) specified on this list are allowed to enter the event, and other people who have your event link but are not included in the CSV will not be able to join the event. They will get a message saying that the event is private.
Send an invite via email.
After uploading the list, the event organizer will have two ways to invite their participants:
Send participants the event link, and only those included in the CSV file uploaded will be able to attend your event.
Send every participant a unique link via email.
Refer to the following article for detailed information: How to set up event entry rules for attendees?
3. Anyone can enter after sign in: Login is mandatory. Use this to verify the email address of attendees and manage abuse effectively.
An event organizer can use this option to capture email and other information about the attendees. The attendees are required to log in with their email and then fill the event registration form.
Share the event link with your target audience only, as anyone who has this event link would be able to enter the event. Email addresses will be shared with the event organizer and provided in the event analytics report.
This option also helps in managing abuse. You can also block abusive attendees during the event, and they won’t re-enter the event with the same email address.
4. Anyone can enter without sign in: Share the event link with your target audience only, as anyone who has this event link would be able to enter the event.
The attendees would be required to enter their basic details on the event registration form while entering the event, displayed on the attendee badges during the event.
Customize Registration form
Add checkboxes, text boxes, dropdowns, and more to your forms, giving you the power to curate attendee cards and personalize reach-outs throughout the journey.
Read about: Customize Registration Form & Attendee Card - Social Webinar Format
As an event organizer, you can track the source from where the participants were added to the list and if the email was sent to invited participants or not.
The list contains a few fields which show the source of participants added to the list.
Participant's name - Name of participants
Email address - The email address entered via registration or added by the organizer on the invitation sheet.
Type - Shows the type of participants (Attendee, Exhibitors)
Added via - Tracks how the participants were added to the list:
Registration - Registered from the event page by using the event link
Invitation - Added by organizer through CSV list uploaded
Ticket - List of ticket holders is being shown here and keeps updating from time to time.
Customize the emails going out to the event registrants and attendees from Airmeet.
The following emails are available by default; organizers can edit their content.
Read about: Customize & send email notifications to event participants?
This tab showcases the session details of a multi-session event or a single session event and the type of session (Host on Airmeet or Stream through software).
Map Speaker & Host/Co-host along with session description that needs to be displayed to attendees.
You can add as much as the session you want to, according to your set agenda.
Airmeet has four types of activities that can be added.
1) Session: This particular session includes the host and speakers coming upon the stage and interacting with the audience.
2) Speed Networking: Attendees get matched one-on-one for quick conversations
Read about: How to add a Speed Networking session? - Social Webinar Format
3) Break: One can Break as a session. Break session helps understand the event attendees that it is a break time and the duration of the same. Nothing goes live in the break session.
4) Stream into Airmeet: This session is an RTMP input-based session where the stream is done from another platform via RTMP protocol.
d) Speaker & Hosts:
- Speaker: This tab lets the organizer add a speaker for their event and map them with their relevant sessions.
The event organizer can map a speaker for as much as the session they want to, and the speaker would get an option to go backstage or be pulled up automatically to the stage once the session goes live.
Host: The host for an event in Social Webinar format can only be the event creator who created the event. You can have a co-host with you, but the host remains the same.
e) Stage Backdrop:
Add a zing to your event experience with a static backdrop on stage to emphasize the look and feel of a session.
Add as much as the stage backdrop for your event and give all your sessions a unique look and feel for your audience to view. You can also add an event theme or sponsor logo at the top of the banner to increase visibility.
Read about: How to add Stage Backdrop to Airmet sessions?
f) Videos: The event organizer can upload & play a video to the video library or upload a video that the host can play during the session. The event organizer can upload as many videos as they want to.
File size: 2GB file size/Video
Supported format supported: MP4
Related Article: Guide to go live with Pre-recorded videos on Airmeet session
g) Live Stream:
Live stream to any audience, no matter the scale. We make it easy to stream your Airmeet sessions to a vast no of people to increase your social media reach.
Airmeet currently supports streaming on Youtube & Facebook and streams into another platform using custom RTMP.
This is an exclusive option for promoting the event sponsors and displaying the event logo on the event landing page and inside the event.
Note: Branding comes under Social Webinar, Appsumo & Conference plans.
Related Article: Branding Guide - Social Webinar Format
The event organizer can monetize their event in Airmeet and sell tickets to their audience for attending the event. The event organizer needs to connect or create a "stripe account" or connect with an existing one where all the financial transactions are being taken care of.
Related Article: Ticketing Guide For Organizer
j) Manage Recordings:
Manage or download session recordings. You can download the recordings or share the links of your recordings after the session is completed.
Note: HD+ resolution recording is only available Social Webinar, Appsumo & Conference plans, on a free plan the event organizer gets an SD resolution of recording.
Related Article: How do I get my event recordings?
Step 5: Preview & Start your Airmeet events
Preview Airmeet: To make your event more appealing, you want to set up your virtual tables and booths with different names and logos or even dedicate certain tables for certain people or groups. With Airmeet’s new feature, you can custom them and make them ready before your big day without starting your event.
Related Article: Setup your Airmeet in preview mode without starting the event
Start Airmeet: Once everything is set to go live, the event organizer can start the event by clicking on "Start Airmeet" either from the dashboard or from within the Airmeet when in the preview state. Attendees wouldn't be able to enter the event until you start the Airmeet.
Pause Airmeet: The event organizer can temporarily pause the Airmeet to restrict entry for attendees from the dashboard.
Restart Airmeet: The event organizer can restart the Airmeet from a pause state so that attendees can join back in the event. Restart Airmeet can be done from the dashboard and as well as from inside the event by the event organizer.
End Airmeet: The event organizer can end the Airmeet to restrict entry for attendees from the dashboard permanently.
Showcase your session recordings after the event has ended. Interactive features like chats, polls, Q&A, lounge, etc., will be disabled.
This Feature lets your attendees re-watch completed sessions all in one place. You can also convert your event recordings into lead magnets and turn them into on-demand sessions.
Read about: How to set up "Event Replay" for your participants post your event?
Note: Once the event is marked completed by clicking on the "End Airmeet" button, the event can't be restarted again. Kindly use this once your event is completely over.
Need more help? Contact email@example.com or visit our 24*7 Support Lounge.