TABLE OF CONTENTS

• 1. Overview
• 2. How to set up a 'Session as a Video Call' session?
• 3. How to start a 'Session as a Video Call' session?
• 4. Call Controls & Interactions
• 5. Things to keep in mind

Also known as "Group Meeting" or "Large Meeting" earlier.

Note: Recordings are auto-enabled for the sessions. 

The session host or co-host can enable or disable the recording from the session as per the need.

1. Overview

Unmoderated round table conversations and large discussions within a group. The "Session as a Video Call" session allows hosts to conduct group meetings with up to 1000 participants. 

Attendees participate effectively at any given point without having to raise their hands. They can join the conversation by just unmuting themselves.

A session as a video call provides a personalized experience and improves attendee engagement.

2. How to set up a 'Session as a Video Call' session?

Step 1: Go to the events dashboard and click on the 'Sessions' tab, then go to the 'Sessions List' tab on the LHS.

Step 2: Click on the '+Add schedule item' and select 'Session as a Video Call.'

Step 3: Fill in the session details as follows:

Basic Info Tab:

a. Name: Enter the name of what event participants should see.

b. Session date, start time, and duration: Enter the session's date, time, & duration according to the event schedule.

c. Session Host & Co-host: Add a session host and co-host (optional) for them to start & control the session.

d. Session description: Add more details to give better clarity to attendees.

e. Session Tags: Add multiple tags for participants to search for and find sessions easily.

Access Tab:

Give access or restrict the people to your session by selecting them from the access section.

Step 4: Click on the 'Save' button. 

3. How to start a 'Session as a Video Call' session?

The session host & co-host can start the 'Session as a Video Call' session from the schedule button and allow participants to join the meeting and interact with each other.

To start the 'Session as a Video Call ' session, kindly follow the below steps:

Step 1: Go to the event and look for the 'Session as a Video Call' session under the schedule button.

Step 2: Click on the 'Start Session'. 

Step 3: Attendees can now enter the 'Session as a Video Call' session and start interacting with each other.

4. Call Controls & Interactions

As a session host/co-host or participant, you have multiple controls and interaction capabilities to perform. Let's see what activities you can perform. 

Host/Co-host Controls

a) Pin Video : You can pin an attendee on the screen to get the participant's attention.

b) Turn off the camera & mute the microphone for participants: As a session host & co-host, you can turn off or mute the other participants.

c) Hide Self-View: When there are many stage participants, you can hide yourself from the live screen.

d) Change Layout: Change the stage layout according to your preference. 

e) Send emoji & sound reactions: Send reactions on stage to keep the audience engaged.

f) End 'Session as a Video Call' session:  To end the meeting, the session host or co-host can click on 'End session' located at the top of the session or go back to the schedule page and click on the 'End Session.'

g) Record meeting: As a session host/co-host, you can enable or disable the recording for that session.

Note: Session recordings are generated on the events dashboard once the session is marked as ended.

4.1. RHS control & breakout room

The host/co-host can interact inside the "Session as a video call," with a chat, Q&A, people in session, Advance Poll, Breakout room, and multiple iframes on the RHS tab.

5. Things to keep in mind

• Only the session host & co-host can start and end the 'Session as a Video Call' session.
  Note:  A session cannot be restarted once it is marked as ended.
  
  
• A maximum of 1000 participants can join this group meeting per session, which would be shown on a grid of 25 participants per space.
  Note: On request, up to 49 users can be shown on the screen.
  
  
• 'Session as a Video Call' session is ONLY accessible through Desktop/Laptop & Mobile Browsers and is not accessible on Airmeet mobile applications
• You cannot use Show Chat & Q&A on stage in a session as a Video Call.
  
  
• Recording for the "Session as a Video Call" session can be disabled and enabled during the session as well. The host & co-host need to be sure about the action taken.

Need more help? Contact support@airmeet.com or visit our Customer Support Lounge.