Table of Content

  • Overview
  • Join Airmeet Upon Invitation
  • View Schedule (New)
  • Visit Backstage  
  • Commence Session
    • Advance Polls (New)
    • Take a Break
    • Q&A
  • Interactions In the Social Lounge
  • Points To Keep On Mind

Overview

Are you speaking at an Airmeet event? Awesome, we are delighted to welcome you on board. Now it’s time to prep yourself for your online event. 

We are here to make your Airmeet experience seamless, this guide will help you make the most of this experience.

Tip:  Speakers can also join an event from their iPad using the Airmeet Ipad Application exclusively for speakers.



Step1: Join Airmeet Upon Invitation


You will have an invite email to join the event by your Event organizer. Please use the enclosed link or CTA "enter event" to join the event. This link is unique to you as a speaker, and only you should log in using this link. If you choose to share this link with anyone, it will appear on the Airmeet with your name and details. 


Click on the link or CTA "enter event" from email and, you will directly enter Airmeet with no signing-in required. It is recommended for speakers to connect 15 minutes prior to the session start time to better prepare for the session.


Step 2: Enter Airmeet

After entering the Airmeet, you will first encounter the ‘Social Lounge’ to interact and network with the attendees and the host. You will also have an opportunity to go to the social lounge during breaks as well as after the session.



Step 3:  View Schedule

Click on the "View Schedule" on the top of the social lounge page to view the agenda of the event.


On the Schedule, you will see the following information:

  • Date and Time of all the sessions
  • Sessions and their brief descriptions
  • Speaker and their details about them.





Step 4: Visit Backstage


Click the “Go Backstage” CTA to get ready for your session or to interact with the host and other speakers, or get to know them before you go live. 


NoteYou as a (speaker) will be able to join the backstage as it is common for all the speakers however you will be taken to live stage of your session only when it begins. You can also join stage if host invites you on stage during the live event.



On the virtual backstage, by clicking on the "Settings" icon you can also test your audio, video settings, and devices attached to avoid last-minute surprises.



Once everything is in order, the host can start the session. A countdown of 10 seconds will indicate that the session is about to begin.


Commence Session

Once the session has begun, you can participate and present your content. Remember that a speaker is always visible to all event participants unless you choose to switch off your camera.(When you join, by default your video will be turned off) 


Stage Controls

You will see the navigation controls for Video, Audio and Screen-share appear at the bottom center of your screen.

As a speaker, if you're experiencing low bandwidth, you may also change the resolution to low definition for a better experience.



All chats, emojis, and questions posed by the attendees will be visible to you. 

If an attendee uses the “Raise Hand” feature, the host can moderate and accept or dismiss the request. If accepted, the attendee shares the stage with the speakers for the interaction.

Publish Polls

You can create polls during the sessions to engage with your audience.


To create a poll, follow the given steps:

  1. Click on the "Create poll" option

  2. Specify the question and options (maximum of 6)

  3. Select the appropriate options to show results.

  4. Click on "Save Draft" to save it. (A draft poll is not visible to the audience). You can use drafts to create a poll in advance and publish them at an appropriate time.

  5. Click on "Publish" to make it live for your participants.





Q&A

You can have the Q&A session at the end of the session. 

The ‘Q&A’ button on the right-hand side of your screen lists questions asked by the attendees. You don’t have to go through the chat body as that button allows the segregation of questions from the regular chat. 

Chats

Interact with your participants on chat and reply to them on the same tab.

Go Back to Lounge

Post the session, You can go back to the social lounge by clicking the back button placed on the top left corner of the screen & choose to interact with other participants further.






Take a Break

Longer sessions call for breaks in between. The host moderates the event and can execute breaks during the session. You can go to the ‘Social Lounge’ to interact with participants during the break.

In the lounge, you will be able to view the profiles of all the participants with details like name, organization, and designation. 

Select the “Join” button at any table to connect with the people seated at the table in a mini virtual conference. You can chat with all the people at the table.
 
To switch tables, click on the “Join table”  available at any other table.


Interactions In The Social Lounge

The social lounge is available when the sessions are yet to start, paused, or ended. You cannot access them when the session is live. Therefore,

1. If the session is live, you will directly see the stage/session upon login. 

2.  If you land in the social lounge, it means that the session is yet to start (paused or ended). Please make the most out of the social lounge during this time. The area allows you to interact with other participants of the event and hop between tables to meet new people and network.

You can do experience the following in the Social Lounge:

Join Tables:-  
  • Tables may have labels and logos on top of it to signal and inform participants about the conversations in specific tables.

  • Airmeet virtual table can hold up to 50 participants (2-8 participants in free version). Once you decide which table you’d like to be seated at, click on the “Join” button below the table you would like to join.

  • If you want to leave the conversation, say bye to the table participants, and click on the “Cross (X) sign on the top right corner of the table.

Speed Networking: An easy way to interact with participants one-on-one for a time limit set by the event's host.




3. View ProfilesClick on the display picture of any participant to view their participant profiles.

4. Table chat: You can interact with the other members seated at the table in a virtual mini-conference. You can also have a private table chat. Anyone who joins the table will view the chats (ones written after they join) on the bottom of the control bar.

5. Request increase table sizeYou can request the host to increase the table size— a table can have a maximum of 50 seats.


6. Help icon: Airmeet Support

The “Help” icon on the bottom right takes you to the 24*7 Support Lounge & Chat Support along with FAQs to assist you in case you face any issues during the Event.


Tips:

  • Please have a stable and good internet connection.
  • A noise-free ambiance is conducive to a smooth interaction.
  • It is recommended to use a laptop with a Chrome browser.
  • Restart the browser to avoid issues (if you face any) due to caching.
  • An external and good headset with a mic is recommended, though not mandatory.
  • If you have difficulty seeing other speakers’ or the host’s feed, please refresh the page or restart the browser and ensure that you close any other conferencing tool you may have used recently.








Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.





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