Send alerts/announcement to participants & redirect them to section of event

Modified on Wed, 29 Mar 2023 at 08:16 PM

Deliver various information or direct people toward different areas of the event. It’s quite daunting to manage all the participants when the event is live or if there are some sudden changes in the schedule. No worries! In Airmeet, an announcement feature can help the organizer solve this problem.



2. Create and send announcements


Step 1: Go to your event and click on the 'Alerts Tab' on the top right-hand side of the Airmeet event.


Step 2: Click the ‘Create Notification’ button and enter the message you want all the participants to receive.


Step 3: You can choose the relevant type of 'call-to-action' buttons along with your message in announcements.

Note: You can choose one action at a time.

 
  • Lounge: This option will redirect all attendees to the lounge section of the event, where attendees can network with other participants on virtual tables.

  • Booths: This option will redirect all attendees to the booths section of the event, where they can find all the booths.

  • Live/Paused Session: This option will redirect all attendees to a particular session that is either live or in the paused state.

  • Individual Booth: This option will redirect all attendees to a specific booth.

 



  • External Link:  This option will redirect all attendees to any external link.


Note: The link will open in another tab of the browser.
 



Step 4: After your message and call to action button are ready, you can preview the same by clicking on the 'Show Preview' option.


Step 5:  After you feel everything is good to go, you can click on the 'Send' button, and all your attendees will be able to view the announcement.


3. Attendees' View



Note: The organizer can't delete or archive an announcement once sent to participants.


5. Default Session Announcement

As soon as the session starts, all attendees get a default system pop-up to join the session.

Attendees can click on "Join Session" to enter the session directly or dismiss the pop-up and join later from the schedule tab.



6. Broadcast an Audio/Video announcement

Grab the audience's attention by sending video notifications with bite-sized videos.
Video placement:

  • The attendee will see the floating video if they are in the lounge. They can move this around and position it where they feel comfortable.
  • The attendees will be alerted about the video notification if they are in a live session, speed networking, or table conversation. They will have to click on the notification to view the video.




Read more: Broadcast an 'Audio/Video' announcement to participants during a live event?



7. FAQs:


Q1: Who all can send the announcements?
The event organizer and community team members can send the announcements.

Q2: Why I can't see a pop-up while attending a live session?
During the live session, the alerts pop-up are disabled as it can distract the speaker and host during their presentation, but you can still see the alerts sent by the event organizer in the alerts tab.

Q3: How to mute notification sound?
To mute the notification sound, simply go to the alerts tab on the right-hand side of the platform and toggle off the notification sounds.






Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.



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