Table of contents

  • Overview

  • Types of event entry rules

    • Anyone with an event link

    • Anyone with an event link after logging in

    • Only invited participants

      • Upload invite list

      • Send an invite via email

      • Download participant list

  • Manage Registration Limits and Pay as you go for your plan




Overview

Event entry in Airmeet implies the way an event organiser wants their participants to enter & access the event effortlessly.

Airmeet has three options of event entry rules which the event organiser can choose the event entry for participants.



Types of event entry rules


a) Anyone with an event link

No login required. Use this when you want a large number of attendees to enter effortlessly.


Event dashboard > Event entry tab > Click on “edit” > Select “Anyone with an event link

Share the event link with your target audience only as anyone who has this event link would be able to enter the event.

 

The attendees would be required to enter their basic details on the event registration form while entering the event which is displayed on the attendee badges during the event.




b) Anyone with an event link after logging in

Login is mandatory. Use this to verify the email address of attendees and manage abuse effectively.


Event dashboard > Event entry tab > Click on “edit” > Select “Anyone with an event link after logging in

An event organizer can use this option if they want to capture email and other information about the attendees. The attendees are required to log in with their email and then fill the event registration form.


Share the event link with your target audience only as anyone who has this event link would be able to enter the event. Email addresses will be shared with the event organizer and would be provided in the event analytics report as well.


This option also helps in managing abuse. During the event, you can also block abusive attendees and they won’t be able to re-enter the event with the same email address.





c) Only invited participants

People on the participant list can enter the event using their unique links.


An event organizer can use this option to restrict event access to specific people. The event organizer needs to upload a list of authorized attendees.

Only the attendees (imported email IDs) specified on this list are allowed to enter the event and other people who have your event link but are not included in the CSV will not be able to join the event. They will get a message saying that the event is private.


Event dashboard > Event entry tab > Click on “edit” > Select “Only invited participants




Upload invite list


After selecting the “Only invited participants” option follow the steps below:


Step 1: Click on the “Add attendees” option.

Step 2: Download the list template and use the format specified in the CSV file. 


Note: Attendees' names & email addresses are mandatory to be added to the CSV list.

While using a CSV file, please do not change the header content of the same.


Step 3: Upload the CSV file once you have entered the information of the desired attendees.
If an event organizer wants to add a new batch of participants to your event, you can use the same original CSV file. Add a new list of participants and re-upload it. The old list will be counted as redundant and ignored while new people are added to the participant's list.


As an organiser, you can upload the attendee list whenever you want to prior to you're event date and during the event as well.



Note: The event organizer can not remove the attendee(s) or edit the information once the file is uploaded. Only new records with unique emails in the file will be added to the list. Other records will be ignored. If you wish to update any information for previously uploaded attendees, please write to us at 
support@airmeet.com or visit our 24X7 Support Lounge.





Send an invite via email

After uploading the list the event organiser will have two ways to invite their participants:

  1. Send participants the event link and only those included in the CSV file uploaded will be able to attend your event.

  2. Send every participant a unique link (magic link) via email. 


Kindly follow the steps below to send a unique link :


Step 1: Once the list of attendees has been uploaded, toggle the “Send email invites” towards the right and click on “Add attendees”.

Step 2: A confirmation message would be sent to process further. Click on “Invite all attendees” which will trigger an email to all the attendees immediately with their unique links to access your event.

Step 3: After clicking on “Invite all attendees” a confirmation message would be shown which depicts the number of attendees added and unique links sent to.



Note: You can't customize the email sent by Airmeet.


Download Participant list


An event organiser can view the list of all registered and invited attendees for their event under the “participants” section.


The event organiser can export the registration details of the participants. The exported file also contains the unique event access link of the participants that have been added by the organiser.

The organizer can send those unique links to participants on their behalf or if participants have not received the email due to any technical glitch.




Manage Registration Limits and Pay As You Go for Your Plan


Participant's registrations in Airmeet are calculated differently for Meetup format and Conference format respectively.


Kindly refer to the below link to understand how registration is calculated and how can an organiser increase their registration limit for certain events.


Manage Registration Limits and Pay As You Go for Your Plan


Points to keep in mind:

  • While using a CSV file, please do not change the header content of the same.

  • Names and email addresses are mandatory to be entered on the CSV file, other information can be edited by attendees while entering the event.
    <update profile KB>


  • The emails with unique link are sent immediately to the participants on the list after the CSV is uploaded and changes saved by the organizer. This is not a reminder email, it just contains the unique link for each participant to join the event.
  • The event organizer cannot trigger the email again once the list has been uploaded. They can download the list from the participant’s section and copy the link from there if needed.

  • For the rest of the two categories, the event organiser needs to send the event link to all the participants.
    Event dashboard > Basic info > copy “Event Link”