TABLE OF CONTENTS



Overview


The co-host feature allows you to have another user share event hosting responsibilities with the host. 


Having a co-host helps the host focus on moderating the event while the co-host handles the administrative aspect of the session. It is also helpful in ensuring that the event runs smoothly even if the host cannot join or gets disconnected.


The co-host will have access to all functionalities available to the host that including:


  • Ability to start/stop/pause the sessions.
  • Manage stage controls such as mute, pin speaker, remove speaker, etc.
  • Control stage access through an invite to the stage, raise a hand.

Note: The Co-Host shares the same rights and controls that the session host has.
Any session in an Airmeet event can have 2 co-hosts in addition to the host.


How to assign a Co-host?

A co-host can be assigned in two ways :

1. Add from Dashboard: 

The community manager or Community team member (Event Manager) can be made co-host.

Steps to add co-host from the dashboard:-

Step 1: Go to the dashboard and choose or create an event where you want to add a co-host.
(airmeet.com >Sign in> Dashboard > Events > Choose Event > Click on the event > Enter dashboard)


If you're on the old events dashboard, kindly follow the below steps.


Step 2: Go to the Schedule tab, click on +Add an activity, select the type of session, and fill in the session details.


Step 3: While creating/editing a session, add a co-host by clicking on the + Add Co-host option in the pop-up.



Step 4: Choose your Community team members (Event Manager) by selecting them from the list and adding them as co-hosts and clicking on Save.


If you're on the New events dashboard, kindly follow the below steps.

Step 2: Go to the Schedule tab > Session, click on +Add an activity, select the type of session, and fill in the session details.

Step 3: While creating/editing a session, add a co-host by clicking on the + Add Co-host option in the pop-up.



Step 4: Choose your Community team members (Event Manager) by selecting them from the list and adding them as co-hosts and clicking on Save.





Points to Keep in Mind While Adding Co-host From the Dashboard

  • Only a Community team member (Event Manager) can be made co-host from the dashboard.
    To learn about how to add a community team member (Event Manager), kindly click here.


  • Co-hosts will show up with the 'host' label on stage.

  • Co-host details would not be shown on the event landing page & on the session agenda tab during the event.

 



2. Add from Session Backstage/Live Stage: 

Any Community team member (Event Manager) or a speaker can be made co-host from backstage or from the live session. The speaker must be present backstage/live stage to be made as a co-host.

Adding co-host from backstage/live stage:-

Step 1: As a host, join backstage/live stage for the session.


Step 2:Click on the three-dot option from the middle bottom of the screen and choose the Manage Co-Hosts option from the menu.



Step 3: Select the desired co-host from the drop-down menu listing all the team members and Speakers (1 host + 2 co-hosts).



Step 4: A pop-up message will inform everyone on stage that a new co-host is added.

 

Points to Keep in mind while adding a Co-host from the Backstage

  • If the Community team member (Event Manager) is the host/speaker/co-host for another parallel session, making their co-host won't be possible.

  • To make an attendee a co-host, host, or another co-host need to call the attendee on stage using the invite to stage feature and then make them co-host backstage.

  • Community team members (Event Manager) do NOT need to be backstage to be made co-hosts (only speakers).
    To learn how to add a community team member (Event Manager), kindly click here.

  • The attendee joining as a Guest/without registration cannot be made co-host.

  • Co-host details would not be shown on the event landing page & on the session agenda tab during the event.

  • If the co-host of an ongoing session disconnects and rejoins the event, they would directly enter the LIVE SESSION.

 



FAQs
Q. How to remove a co-host?

The host can remove a co-host from backstage by the following steps :

  1. As a host, join backstage or on the live stage.

  2. Click on the three-dot option, and choose the Manage Co-Hosts option from the menu.

  3. Select the desired co-host from the menu listing all the team members and click on the Remove option.

 

Q. Why can’t I add one of my guests as my co-host?
If someone has joined the event through Guest Access (without registration), that attendee cannot be added as the co-host.

Q. Can we assign the same co-host for parallel sessions?
A co-host of one session cannot be the host/co-host for another parallel session.

Q. Why doesn't the co-host appear on the event landing page and session agenda tab?
Co-host is a special accessibility feature for an organizer to help him manage the event and session. Thus that's the reason the co-host's name or details doesn't appear on the event landing & session agenda.

Q. Who all can be made co-hosts for a live session?
Any Community team member (Event Manager) or a Speaker can be made co-host from backstage or from the live session. 
The speaker must be present backstage/live stage to be made as a co-host.




Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.