Step by Step Guide for Speaker - Virtual Event Format

Modified on Fri, 9 Feb at 11:23 AM


1. Overview
2. Join Airmeet Upon Invitation
3. Backstage/Stage (Schedule tab)

4. Live Session

    4.1 Session Interaction

    4.2 Take a break

5. Quick Tips


Do not share your private link with others.

The private link is only for you. Please do not share the link with anyone. Sharing the link will allow others to access your event profile.

1. Overview

We are delighted to welcome you as a speaker on Airmeet. Now it’s time to prep yourself for your Airmeet Event. 

Here's what you need to do to make sure everything goes seamlessly.

2. Join Airmeet Upon Invitation

Step 1: You will have an invitation email to join the event sent by your Event organizer. Please use the enclosed link or CTA "enter event" to join. You will directly enter Airmeet with no signing-in required. 

This link is unique to you as a speaker, and only you should log in using this link. 

Step 2: Provide device permission to grant access to your camera and mic. For technical Instruction, kindly click HERE.

Step 3: After entering you will be landing on the Reception Page.

Note: If you choose to share this link with anyone, it will appear on the Airmeet with your name and details and you wont be able to join the same link as its unique link

Update Profile:

Update your profile while you enter the event and add your interest, social handles & your bio.
Read about: How to edit or update your profile on an Airmeet event?

3. Backstage/Stage (Schedule tab)

Step 4: Go to the 'Schedule' tab, and you will have a list of the event sessions. You will be able to see the host and speaker’s descriptions under each session.

Step 5: For the session(s) you are mapped in you will be getting the Go Backstage button. You have to simply click on the Go Backstage button to join the session.

Note: Once you join the Backstage, you can test your audio, video, and devices to avoid last-minute surprises. To test click on the "Settings” icon, you can also interact with the host and other speakers, getting to know them before you go live.

Step 6: Once everything is in place for you, the host will start the session. A countdown of 10 seconds will indicate that the session is about to begin. Once you see “Good To Go” you can start presenting. 

4. Live Session

4.1 Session Interaction

  • Chat: On the right-hand side of your screen, the Event Feed and session feed will be visible

  • Q&A: On the right-hand side of your screen all the questions asked by the attendees will be present.

  • People in Session: You can find the session participants in this section. You can also interact with them by hovering your cursor on their profiles.

  • Polls: As a speaker, you will be able to create and publish polls for the attendees.

  • Resources: Speakers can add resource media such as images, gifs, videos, pdf, etc. as per the session requirement. Media repository links can also be used. 

  • Raise Hand: The host can moderate and accept or dismiss the request. If accepted, the attendee shares the stage with the speakers for the interaction.

  • Emoji: You will be able to see the emoji reactions sent by the attendee at the bottom of your screen.

As a speaker, you can leave an ongoing session and join back again.


Hide Speaker- The session host/co-host can hide and unhide the speakers during the live session, if you leave the session and once join back you will be in a hidden mode and only the session host/cohost can unhide you to show you on the live stage

4.2 Take a break

Longer sessions call for breaks in between. 

The host moderates the event and can execute breaks during the session. 

During the break or post your session, you can explore the Social Lounge’ for networking with other participants or visit different Virtual booths under the 'Booths section'.

5. Quick Tips

For a flawless Airmeet experience, keep the following points in mind:

  • Please have a stable and good internet connection.

  • A noise-free ambiance is conducive to smooth interaction.

  • It is recommended to use a laptop with a Chrome browser.

  • Restart the browser to avoid issues (if you face any) due to caching.

  • An external and good headset with a mic is recommended, though not mandatory.

  • If you have difficulty seeing other speakers’ or the host’s feed, please refresh the page or restart the browser and ensure that you close any other conferencing tool you may have used recently.


Need more help? Contact or visit our 24*7 Support Lounge.

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