Step by Step Guide for Speaker - Conference Format
Table of Content
Join Airmeet upon invitation
Go Backstage (Session tab)
Take a Break
Session chat and Q&A
Interactions in the Social Lounge
Exploring the Booths
Speaking at an Airmeet event? Awesome, we are happy to have you on board. Now it’s time to prep yourself for your virtual event.
We are here to make your Airmeet experience seamless—we’ve created a guide that will help you make the most of this experience.
Join Airmeet Upon Invitation
Use the invite link provided to you by the organizer to enter the Airmeet Event.
This link is unique to you as a speaker, and only you may log in using this link. If you choose to share this link with anyone, it will appear on the Airmeet with your name and details.
When you click on the specific link shared with you, you will directly enter Airmeet with no signing-in required.
Provide device permission to grant access to your camera and mic. For technical Instruction, kindly click HERE.
After entering the event, all speakers can connect 10-15 minutes before your live session the backstage.
Go Backstage (Session Tab)
Once you click on the session icon, you'll see the event agenda. There will be multiple sessions where you can see the host and speaker’s description. A number indicator will show how many sessions are live as well.
You (speaker) will be able to see the Go Backstage button on your mapped session(s) and join the same by clicking on it. Here, you can test your audio, video, and devices to avoid last-minute surprises and also interact with the host and other speakers, getting to know them before you go live.
Once everything is in order, the host will choose to begin the session. A countdown of 10 seconds will indicate that the session is about to begin.
Once the session has begun, you can participate and present your content. Remember that a Speaker is always visible to all event participants unless you choose to switch off your camera. The buttons to control the Video, Audio and Screen-share appear at the bottom center of your screen.
All chats, emojis, and questions posted by the attendees will be visible to you. If an attendee uses the “Raise Hand” feature, the host can moderate and accept or dismiss the request. If accepted, the attendee shares the stage with the speakers for the interaction.
Take a Break
Longer sessions call for breaks in between. The host moderates the event and can execute breaks in the session. You can go to the ‘Social Lounge’ or 'booths section' (to network or participate in the booth exhibition) amidst the break.
In the lounge, you will be able to view the profiles of all the participants with details like name, organization, and designation. Select the “Take a Seat” button at any table to connect with the people seated at the table in a mini virtual conference. You can chat with all the people at the table. To switch tables, select the “Take a Seat” button available at any other table.
In the Booths Section, you will experience multiple exhibitor booths and enter just by clicking on them. You can catch up with the booth representative in the booth lounge for video chat and discussions. You can find Exhibitor's resources like Marketing Collaterals, Social media plugins & Videos inside the exhibitor booth.
Session Chats & Q&A
The ‘Q&A’ button on the right-hand side of your screen lists all the questions asked by the attendees.
The ‘Feed’ button on the right-hand side of your screen lists common chats initiated by the attendees.
Interactions In The Social Lounge
The social lounge is available when the sessions are yet to start, paused, or ended. You cannot access them when the session is live. Therefore,
The area allows you to interact with other event participants and hop between tables to meet new people and network.
You can do experience the following in the Social Lounge:
1. Join Tables:-
Tables may have labels and logos on top of it to signal and inform participants about the conversations in specific tables.
Airmeet virtual table can hold up to 8 participants/table. Once you decide which table you’d like to be seated at, select the “Take a seat” button below the table.
If you want to leave the conversation, say bye to the table participants, and click on the “Leave the table” button in the bottom right.
2. Speed Networking:An easy way to interact with participants on a one-on-one basis for a time limit set by the event's host.
3. View Profiles: Click on the display picture of any participant to view their participant profiles.
4. Table chat: You can interact with the other members seated at the table in a virtual mini-conference. You can also have a private table chat. Anyone who joins the table will view the chat (ones written after they join) on the bottom control bar.
5. Request increase table size: You can request the host to increase the table size— a table can have a maximum of 50 seats.
6. Help Button: Airmeet Support
The “Help” button on the bottom right takes you to the 24*7 Support Lounge & Chat Support along with FAQs to assist you in case you face any issues during the Airmeet.
Exploring The Booths
The Booths section is an exhibition area where you can experience multiple exhibitor booths and enter just by clicking on it.
You can catch up with the booth representative in the booth lounge for video chat and discussions, and you can also click on the CTA "Register Interest" button to send your contact details to exhibitors.
You can find Exhibitor's resources like Marketing Collaterals, Social media plugins & Videos inside the exhibitor booth.
For a flawless Airmeet experience, do keep the following in mind:
Please have a stable and good internet connection.
A noise-free ambiance is conducive to a smooth interaction.
It is recommended to use a laptop with a Chrome browser.
Restart the browser to avoid issues (if you face any) due to caching.
An external and good headset with a mic is recommended, though not mandatory.
If you have difficulty seeing other speakers’ or the host’s feed, please refresh the page or restart the browser and ensure that you close any other conferencing tool you may have used recently.