Step By Step Guide for Attendees - Virtual Event Format

Modified on Mon, 8 Apr at 5:23 PM


1. Register for the Airmeet event

2. Enter Airmeet

3. View Reception

4. Join Session

5. Interactions During the Session

6. Interactions in the Social Lounge

7. Exploring the Booths

8. Quick Tips:

Below are instructions for attendees to join and enjoy the Airmeet event. You can also watch the video given below.

Walkthrough Video Guide

1. Register for the Airmeet event

  • To access the event landing page, use the event link that the organizers have provided. This page will display event details like event name, date, time description, event partners, etc.

  • Click on the "Register for this event" button. You'll be asked to log in using your email or via Google, Apple ID, Facebook, TwitterLinkedIn, or SSO authentication.

  • Upon signing up, you will then have to confirm your details. Provide your name, job title, organization, and location details. There might be more details to add as per the registration customization made by the event organizer.

  • Provide device permission to grant access to your camera and mic.

    For technical instructions, kindly click here.

  • If everything looks good, click "Save," and you're in!

  • If the event has not yet started, click on "Add to calendar" and save the date.


2. Enter Airmeet

  • The event will open only when the event organizer starts it. Use the attendee registration link provided to you, and you'll land on the event window where you have to click on the "Enter event" button.

  • Log in using the same email ID used while registering or by using your preferred social media handle.

  • The provided link will serve as authentication by itself if the organizer has unlisted or privately stated your Airmeet event. You will only be required to fill in your basic details, such as name, organization, and job title, to take you straight to the event.

Depending on the entry requirements set by the event organizer, an attendee may enter the event in a variety of ways.

Related Article: How to Enter Airmeet Events?

3. View Reception

As you enter the event, you will be landing in the Reception area in the "Virtual Event Format" type events, which is the welcome area for attendees. Here, you can see ongoing and live sessions and interact with people in the lounge.

See the listed event sponsors and visit their websites only if the organizer opts to add the details. 

You can also have access to your public and private chats.

If your event is of the "Webinar Format" type, you will be landing on the social lounge arena, wherein you can interact with other event participants. You can also view the event agenda by clicking on the "Schedule" button on the top right.

Click on the "Join now" button to enter the live sessions.

If enabled by the organizer, you can also create your own table by clicking on "Create new table."


4. Join Session

Event-level controls:

  • Feed 
    Participate in the event-level and session-level chats and interact with other event or session participants respectively.

  • People
    The list of event participants is shown over here. You can hover over the attendee's profile to view the attendee card information, initiate a direct message, and also schedule a meeting with them.

  • You can also schedule meetings with attendees. Schedule Meetings with participants on the Airmeet event

  • Messages
    All the direct messages are shown under this tab.

  • Alerts
    During an event, the event organizer may have to deliver various information or direct people. You will be getting an announcement as a notification.

  • Update Profile and Choose Language

    Update Profile:
    You can update your profile and edit your attendee card information.

    Note: Guest users (participants who joined or logged in with the "Anyone can enter without signing in" entry type) can't update their profiles.

    Change Language:
    You can choose multiple languages according to your preferences, which will eventually update the UI and buttons in the selected language.

View Schedule

Once you click on the 'Schedule' icon, you'll see the event agenda along with the session information. You can also search by different tags to attend the session of your interest, along with the date and time of the event.


You can bookmark the sessions you would like to attend. There will be a number indicator to show how many sessions are live.

5. Interactions During the Session

Prior to the session, you would be able to join the session 15 minutes before the session starts or bookmark them by clicking on the "Remind Me" option. 

A countdown of 10 seconds will be displayed before the session starts, or a default notification will be sent out if you're on another part of the platform.

Once the session begins, you will have the following interactions:


  • Raise Hand:
    If you want to interact with the speaker and the host, you can choose to do so by selecting the "Raise hand" button in the stage's bottom control bar. If the host accepts your request, you'll share the stage with the speaker and be visible and audible to all participants.

  • Invite to the stage:
    The host can invite an attendee to the stage as a speaker. In this case, you will receive a request to become a speaker, and you have complete freedom to "Accept" or "Reject" such requests.

  • Ask a question:
    You can use the Q&A section on the RHS to ask questions. We recommend you use this section to ask a question instead of using the general chat.
    You can also "Upvote" a question already asked to help hosts pick up questions based on popularity.

  • React with Emojis: You can quickly react and offer motivation or applause to the speaker using emojis.

  • Chat: This can be a public event chat or a direct or private chat. All the participants can view the general chat. 

    To have a private chat with a particular participant

    1. Hover over their display image in the "People" section, click on the "Send Message" button, and write a message.

    2. Hover over the chat of other attendees, click on the 3-dot button, and send a "Direct message."

  • Any participant can choose to "Accept" or "Decline" the request for a private chat.

  • Report a message: If you come across a message with objectionable content, you can report it to the host.

  • Polls: Participate in "Polls" conducted by the host to share your views.

    6. Interactions in the Social Lounge

    This area allows you to interact with other attendees of the event and join between tables to meet new attendees and have conversations.

    You can experience the following in the Social Lounge:

    • Join tables:
      Tables may have labels and logos on top of it to inform participants about the conversations happening at specific tables. 

      Once you decide which table you'd like to be seated at, select the "Join" button below the table.

      If you want to leave the table, click on the "Cross (X)" icon in the top right corner of the table.

    • View profiles:
      Click on the display picture of any attendee to view their attendee profiles.

    • Table chat:
      You can interact with the other attendees seated at the table via chat as well. Click on the bottom-right chat icon. Anyone that joins the table will be able to view this chat, as it is an open chat. 

    • Request to Increase Table Seats:
      You can request the host to increase the number of table seats.

  • Attendee-Led Table:
    If the organizer has enabled the Attendee Led Table, then the attendees will be able to create their own discussion tables.

    7. Exploring the Booths

    The Booths section is an exhibition area where you can experience multiple exhibitor booths and enter just by clicking on them.

    You can catch up with the booth representative in the booth lounge for video chats and discussions. You can also click on the CTA "Register Interest" button to send your contact details to exhibitors.

    Live Demo

    An exhibitor can start a live demo to engage with attendees and to inform and explain more about their products and services.

    You can find exhibitor resources like marketing collateral, social media plugins, and videos inside the exhibitor booth.

    8. Quick Tips:

    For a flawless visualization experience on Airmeet, keep the following in mind:

    • Use a Laptop/Desktop and Google Chrome to join.
    • Have a stable and good internet connection
    • If you have difficulty seeing the speaker's feed, refresh the page/restart browser, and ensure that you close any other video conferencing tool you may have used recently.
    • If using any VPNs or anti-viruses, please turn them off for a smooth experience.

      Need more help? Contact or visit our 24*7 Support Lounge.

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