Adding your key participants or member of your organization to attend a ticketed event and providing them direct access gives more leverage to the event organizer.
Here is how you can add participants to your guest list and send them a unique link on their mail.
Upload Invite List
Go to event dashboard > Event Entry & Participants section > Participants tab > Click on Add attendees > Upload list of Attendees
Step 1: Click on the “Add attendees” option.
Step 2: Download the list template and use the format specified in the CSV file.
Note: Attendees' names & email addresses are mandatory to be added to the CSV list.
While using a CSV file, please do not change the header content of the same. We recommend adding other information as well for the best experience.
Step 3: Upload the CSV file once you have entered the information of the desired attendees.
If an event organizer wants to add a new batch of participants to your event, you can use the same original CSV file. Add a new list of participants and re-upload it.
The old list will be counted as redundant and ignored while new people are added to the participant's list.
Disclaimer: The event entry tab is now "Event entry & Participants" on the event dashboard.
Note: The event organizer can not remove the attendee(s) or edit the information once the file is uploaded. Only new records with unique emails in the file will be added to the list. Other records will be ignored.
If you wish to update any information for previously uploaded attendees, please write to us at firstname.lastname@example.org or visit our 24X7 Support Lounge.
Send an invite via email.
After uploading the list, the event organizer will have two ways to invite their participants:
Send participants the event link, and only those included in the CSV file uploaded will be able to attend your event.
Event dashboard > Basic Info > Copy Event
Send every participant a unique link via email.
Kindly follow the steps below to send a unique link:
Step 1: Once the list of attendees has been uploaded, toggle the “Send email invites” towards the right and click on “Add attendees.”
Step 2: A confirmation message would be sent to process further. Click on “Invite all attendees,” which will immediately trigger an email to all the attendees with their unique links to access your event.
Step 3: After clicking on “Invite all attendees,” a confirmation message would be shown, which depicts the number of attendees added and unique links sent to.,
Download Participant list
An event organizer can view the list of all registered and invited attendees for their event under the “participants” section.
The event organizer can export the registration details of the participants. The exported file also contains the unique event access link of the participants that the organizer has added.
The organizer can send those unique links to participants on their behalf or if participants have not received the email due to any technical glitch.