Disclaimer: This feature is currently in the Limited Beta phase. 

Kindly send a request to support at support@airmeet.com or visit our 24*7 Support Lounge to get it enabled for your event. 

   


TABLE OF CONTENTS


1. Overview

2. Add resources from your events dashboard.

    2.1. Accepted File formats

    2.2 Resources Controls

3. Add resources from your live event(Applicable for Virtual Conference Format)

    3.1. How to hide the resources tab from settings?

    3.2. How to rename the resources tab from settings?

4. Map Resources to your live session.(Applicable for Webinar & Virtual Conference Format)

    4.1. Mapping Resources from Dashboard & Resource Tab

    4.2. Upload Resource from Session Backstage/Stage

5. Things to keep in mind



1. Overview


The all-new document hub is a one-stop solution for all your event resource needs.

Organizers can easily upload, edit and showcase multiple event resources inside the platform during the event. Organizers can also decide which documents can be seen and downloaded by attendees and track document usage. The attendees can discover, view, and download these resources in one place without moving out of the event. 



2. Add resources from your events dashboard.



Step 1: Go to the "Events dashboard" and the "Schedule" Tab.


Step 2: Click on the "Resource tab" and begin by uploading the media file.




Step 3: To upload a resource, click on the "Upload Resource."




Step 4: Drag and drop or upload the resource one by one.



Step 5: To enter an External Website link, click on the "Add resource link" and enter the Link Name and Link URL.




Step 5: Click on the "Upload" button.




2.1. Accepted File formats


Airmeet accepts the following file formats:


  • Images: gif, jpg, jpeg, png, webp, SVG
  • Presentations: ppt, pptx, key, ODP
  • Documents: pdf, doc, Docx, txt, odt
  • Spreadsheets: CSV, Xls, xlsx, xlsm, numbers, ods
  • Audio: mp3, wav
  • Video: avi,OV, mp4
  • External Links

2.2 Resources Controls


Once the resources are uploaded, the organizer has a few controls for each resource, like hiding resources from participants, downloading resources, deleting resources, editing the resource's names, and linking resources to a particular session.


Step 1: Click on the Checkbox present at the top of resources.


Step 2: Following are the controls:


a. Delete Resource: Delete any resources permanently from the event-level library.

b. Download Resource: Any event organizer member can select and download the resource they want to on their personal computer.

c. Hide Resources from Participants: Resources can be viewed by all participants by default.

Select the resource and click on the hide icon (eye icon) to hide the resource from participants. You can also hide the resources while uploading the same and selecting the checkbox.




d. Edit Resource: To edit the file name, click on the edit icon (pencil) and edit the resource name. Changing the name of the resource will be displayed to all the participants.


e. Link resource to session: Map resources to a particular session, click on the edit icon (pencil) and choose the session where the same resource should be mapped.



3. Add resources from your live event (Applicable for Virtual Conference Format)


You can also add resources for your Live event from the resources tab. To upload the resource, kindly follow the steps below:


 Step 1: Go to the "Resource" section for your event.


Step 3: To upload a resource, click on the "Upload Resource."




Step 4: Drag and drop or upload the resource one by one.




Step 5: To enter an External Website link, click on the "Add resource link" and enter the Link Name and Link URL.



Step 5: Click on the "Upload" button.


Note: Resources Controls are the same as shown on the Dashboard setup. Kindly refer to the "2.2 Resources Controls." section of the article.



3.1. How to hide the resources tab from settings?


To hide the "Resource" section from your live event, kindly follow the steps below:


Step 1: Go to your event and click on the "Settings" icon.


 


Step 2: Click the "Customize event" button and scroll down to the "Resources" section.


Step 3: Toggle the button towards the left to hide the resources section from all participants, including event organizers. Click on Save for changes to get enabled.





3.2. How to rename the resources tab from settings?


To hide the "Resource" section from your live event, kindly follow the steps below:


Step 1: Go to your event and click on the "Settings" icon.




Step 2: Click the "Customize event" button and scroll down to the "Rename navigation labels" section.




Step 3: Click on the Rename icon (pencil) and Enter the name you want to display to participants. Click Enter and Save for changes to get reflected.





4. Map Resources to your live session. (Applicable for Social webinar & Virtual Conference Format)


You can map a resource to a particular session or upload a new resource from the session backstage/Stage as well.


4.1. Mapping Resources from Dashboard & Resource Tab


Map a resource to a particular session by doing the following steps


Step 1: Click on the "edit" button of resources from the dashboard or Resource tab in the live event.




Step 2: Click on the "Linked Sessions" tab.

 


Step 3: "Select the session" to which you want the resource to be mapped. Click Done once you select the session.




4.2. Upload Resource from Session Backstage/Stage


You can either map a resource to a session as shown above or upload the same if required.

To upload a resource to the session, kindly follow the below steps.


Step 1: Go to your live session backstage and click on the right-hand side tab.


Step 2: Click the Manage tab and the Resource sub-tab.




Step 3: To upload a Resource, click on the "Add a resource" button and start uploading your resource.


Step 4: You can add a resource link by clicking the "Add Resource link" and entering the resource name and URL.



Note: Participants can view & download the resources by default.


To hide the resources from participants, Click the Edit button (pencil) and then toggle towards the left to disable the view access.





5. Things to keep in mind


  • The event organizer can upload Multiple resources at once as well.
  • 2GB per file max can be uploaded
  • 500 resources max can be uploaded per event
  • Invited speaker made co-host doesn't have resource edit privileges
  • Resource linked to access restricted session will be access restricted even on the event resources tab
  • Resources are visible to attendees by default
  • To Play a pre-recorded video on Stage, kindly use the Video tab (Stage > Manage > Video)
  • Resource Hub is available during event replay (post-event).





Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.



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