TABLE OF CONTENTS

1. Walkthrough video

2. Adding Speakers

3. Mapping Speaker to a session

4. Generating Speaker's unique link

5. Copy or send an email having a unique link to the speakers

6. Points to Keep in Mind

1. Walkthrough video

To add and map the speakers to the session, follow the steps:

Step 1: Go to the dashboard and choose the event for which you want to add a speaker. (airmeet.com > Sign up > Dashboard > Events tab> Choose the Event and click on it)

2. Adding Speakers

Speakers can be added in two ways:

a) Add Speaker from the "Speakers & Hosts" Panel
b) Add Speaker from the "Sessions" Panel

a) Add Speaker from the  "Speakers & Hosts" Panel

Step 1: Go to the Airmeet Event dashboard and click on the “Schedule" tab, go to the “Speakers & Hosts” section placed on the left-hand side.  

Step 2: Click on the "+ Add Speaker" button to add a new speaker and fill in the details.

b) Add Speaker from the "Sessions" Panel

Step 1: Click on the "Schedule" tab, and go to the  "Sessions" button on the left side of the event dashboard.

Step 2: Click on the "+Add Activity" button. Speakers can only be added to the "Session" and "Stream into Airmeet" session types.

 

Step 3: Click on the "+ Add Speaker" button to add a new speaker and fill in the details.

Step 3: Fill in the details to complete the speaker card.

The speaker card can be filled by the event organizer. Speaker also have an option to update their details during the event.

a) Speaker's Name: Enter the speaker's name, which you want to display on the speaker card.

b) Speaker's Email ID:   Enter the speaker's email id to get him to register for Airmeet in advance, and also, if the speaker lost his unique link, he could enter the event using the event link which the same email id entered here.,

Note: You cannot change the speaker's email address once it has been added. The email address can only be added/edited by re-adding the speaker.

c) Speaker's Designation: Enter the speaker's designation, that you want to display on the speaker card.

d) Speaker's Organization: Enter the speaker's organization you want to display on the speaker card.

e) Speaker biography: Add a few details about the speaker and their achievements displayed on the events landing page and on the scheduled agenda.

f) Upload Speaker Image

• Recommended Image Dimension: 400px * 400px (should be in square shape)
• Image Max Size: >10 MB (no larger than 10 MB)
• Image Format: JPEG, PNG, SVG

Step 4: Don't forget to click on the "Save" button

3. Mapping Speaker to a session

Once the speaker is added from the "Speaker & Host" tab, the speaker can be assigned for a particular session.
After you assign a speaker for a session, the speaker's unique joining link is created.

Step 1: After adding the speaker, click on the "preview" option by hovering toward the speaker details.

Step 2: After clicking on the Preview option, Click on the "Assign a session" button and select the particular session for which the speaker needs to be present.

Note: After assigning to a session, only the unique link will be generated and can be sent to the speaker on their email id entered.

4. Generating Speaker's unique link

Speaker’s link is a distinct link that is unique to each speaker. 

Once the speaker has been mapped/assigned to the session, the event organizer can either copy the speaker link or send them an email containing the unique link from the Speakers & Host panel.

5. Copy or send an email having a unique link to the speakers

As an event organizer, you can email a particular speaker or send them a bulk email.

To send an email with a unique link to a particular speaker, follow the below steps.

Step 1: Hover over the speaker details and click on "Send email invite"
You can also copy the speaker link and send it to the speaker."

Send invites to multiple speakers at once, follow the below steps

Step 1: Click on the "Send an invite to speakers".

Step 2: Select the speaker you want to send an email to and click on "Send invites"

Note: You cannot send an email invite to speakers who are not assigned to a session.

6. Points to Keep in Mind

• Speaker links are unique links and should not be shared with other participants or speakers.
• You can't change the email address once the speaker profile has been created.
• Kindly make sure you enter the correct information while creating the speaker card. 
• Speakers can update their profiles during the event. 

Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.

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