Add Speakers and send them invite from the event dashboard

Modified on Thu, 22 Feb 2024 at 06:55 PM


TABLE OF CONTENTS


1. Walkthrough video

2. Adding Speakers

3. Mapping Speaker to a session

4. Generating Speaker's unique link

5. Copy or send an email having a unique link to the speakers

6. Points to Keep in Mind




1. Walkthrough video


To add and map the speakers to the session, follow the steps:

Step 1: Go to the dashboard and choose the event for which you want to add a speaker. (airmeet.com > Sign up > Dashboard > Events tab> Choose the Event and click on it)



2. Adding Speakers


Speakers can be added in two ways:


a) Add a Speaker from the "People" Panel
b) Add a Speaker from the "Sessions" Panel


a) Add a Speaker from the  "People" Panel



Step 1: Go to the Airmeet Event dashboard and click the “People" tab. Go to the “Speakers” section placed on the left-hand side.


Step 2: Click the "+ Add Speaker" button to add a new speaker and fill in the details.





b) Add Speaker from the "Sessions" Panel


Step 1: Click on the "Sessions" tab and go to the "Session List" on the left side of the event dashboard.


Step 2: Click on the "+Add Activity" button to add speakers. 

Speakers can be added to all sessions except for the following session types:

  • "Session as a Video Call" Session 
  • 1-1 Speed networking Session 
  • Fluid Space Networking Session
  • Break Session
  • Booth Session


Note: In Pre-Recorded Video sessions and Stream into Airmeet sessions (RTMP), the purpose of adding speakers is to showcase them as the speakers of those sessions at the event level.


 

Step 3: Click on the "+ Add Speaker" button to add a new speaker and fill in the details.





Step 4: Fill in the details to complete the speaker card.

The speaker card can be filled out by the event organizer. Speakers also have the option to update their details during the event.




a) Speaker's Name: Enter the speaker's name, which you want to display on the speaker card.



b) Speaker's Email ID:   Enter the speaker's email ID to get him to register for Airmeet in advance, and if the speaker lost his unique link, he could enter the event using the event link which the same email ID entered here.


Note: You cannot change the speaker's email address once it has been added. The email address can only be added/edited by re-adding the speaker.


c) Speaker's Designation: Enter the speaker's designation, that you want to display on the speaker card.


d) Speaker's Organization: Enter the speaker's organization you want to display on the speaker card.



e) Speaker biography: Add a few details about the speaker and their achievements displayed on the event landing page and on the scheduled agenda.


f) Upload Speaker Image

  • Recommended Image Dimension: 400px * 400px (should be in square shape)
  • Image Max Size: >10 MB (no larger than 10 MB)
  • Image Format: JPEG, PNG, SVG



Step 5: Don't forget to click on the "Save" button



3. Mapping Speaker to a session



Once the speaker is added from the "Speakers" panel, the speaker can be assigned to a particular session.
After you assign a speaker for a session, the speaker's unique joining link is created.

Step 1: After adding the speaker, click on the "preview" option by hovering toward the speaker details.


Step 2: After clicking on the Preview option, Click on the "Assign a session" button and select the particular session for which the speaker needs to be present.

NoteAfter assigning the speaker to a session, only the unique link will be generated and can be sent to the speaker based on the email address entered.





4. Generating Speaker's unique link


Speaker’s link is a distinct link that is unique to each speaker. 


Once the speaker has been mapped/assigned to the session, the event organizer can either copy the speaker link or send them an email containing the unique link from the People tabSpeakers panel.





5. Copy or send an email with a unique link to the speakers


As an event organizer, you can email a particular speaker or send them a bulk email.


To send an email with a unique link to a particular speaker, follow the below steps.


Step 1: Hover over the speaker details and click on "Send email invite."
You can also copy the speaker link and send it to the speaker."




Send invites to multiple speakers at once, follow the below steps


Step 1: Click on "Send an invite to speakers".

Step 2: Select the speaker you want to send an email to and click on "Send invites"


Note: You cannot send an email invite to speakers who are not assigned to a session.





6. Points to Keep in Mind

  • Speaker invitation links are unique and should not be shared with other participants or speakers.

  • You can't change the speaker's email address once the speaker profile has been created. To do so, you have to re-add the speaker.

  • Speakers can update their profile details during the event.





Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.





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