TABLE OF CONTENTS

  • Adding Speakers
    • Add Speaker from the "Schedule" Panel
    • Add Speaker from the "Speakers & Hosts" Panel
  • Mapping Speaker to a session
  • Generating Speaker unique link
  • Copy or send an email having a unique link to speakers.
  • Things to keep in mind



To add and map the speakers to the session, follow the steps:

Step 1: Go to the dashboard and choose the event for which you want to add a speaker. (airmeet.com > Sign up > Dashboard > Events > Choose Event > Click on it)




Adding Speakers


Speakers can be added in two ways:


a) Add Speaker from the  "Schedule" Panel 
b) Add Speaker from the "Speakers & Hosts" Panel



a) Add Speaker from the  "Schedule" Panel

Step 1: Click on the "Schedule" Panel on the left side of the event dashboard.

Step 2: Click on the "+Add Activity" button. Speakers can only be added to the "Session" and "Stream into Airmeet" session types.

Step 3: While adding a session, you will find the section to add your speakers. Select the speaker if already added earlier or add the speakers and their details.





b) Add Speaker from the "Speakers & Hosts" Panel


Step 1: From the left side of the event dashboard, click on the "Speakers & Hosts" panel.

Step 2: Click on the "+ Add Speaker" button to add a new speaker and fill in the details.




Step 3: Fill in the details to complete the speaker card.

The speaker card can only be filled by the event organizer and can be updated by them only. Speaker doesn't have an option to update their details while entering the event or during the event.




a) Speaker's Name: Enter the speaker's name, which you want to display on the speaker card.



b) Speaker's Email ID:   Enter the speaker's email id to get him to register for Airmeet in advance, and also, if the speaker lost his unique link, he could enter the event using the event link which the same email id entered here.,


Note: You cannot change the speaker's email address once it has been added. The email address can only be added/edited by re-adding the speaker.


c) Speaker's Designation: Enter the speaker's designation, which you want to display on the speaker card.


d) Speaker's Organization: Enter the speaker's organization you want to display on the speaker card.



e) Speaker biography: Add a few details about the speaker and their achievements displayed on the events landing page and on the scheduled agenda.


f) Upload Speaker Image

  • Recommended Image Dimension: 400px * 400px (should be in square shape)
  • Image Max Size: 5 MB
  • Image Format: JPEG, PNG, SVG



Step 4: Don't forget to click on the "Save" button



Mapping Speaker to a session



Once the speaker is added from the "Speaker & Host" tab, You can be assigned him for a particular session.
After you assign a speaker for a session, the speaker's unique joining link is created.

Step 1: After adding the speaker, click on the "preview" option by hovering towards the speaker details.

Step 2: After clicking on the Preview option, Click on the "Assign a session" button and select the particular session for which the speaker needs to be present.

NoteAfter assigning to a session, only the unique link will be generated and can be sent to the speaker on their email id entered.





Generating Speaker unique link


Speaker’s link is a distinct link that is unique to each speaker. 


Once the speaker has been mapped/assigned to the session, the event organizer can either copy the speaker link or send them an email containing the unique link from the Speakers & Host panel.





Copy or send an email having a unique link to speakers


As an event organizer, you can email a particular speaker or send them a bulk email.


To send an email with a unique link to a particular speaker, follow the below steps.


Step 1: Hover over the speaker details and click on "Send email invite"
You can also copy the speaker link and send it to the speaker."



Send invites to multiple speakers at once, follow the below steps


Step 1: Click on the "Send an invite to speakers".

Step 2: Select the speaker you want to send an email to and click on "Send invites"


Note: You cannot send an email invite to speakers who are not assigned for a session.






Things to Keep in Mind

  • Speaker links are unique links and should not be shared with other participants or speakers.
  • You can't change the email address once the speaker profile has been created.
  • Speakers can't update their profiles during the event. Kindly make sure you enter the correct information while creating the speaker card. 







Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.