TABLE OF CONTENTS


1. Overview

2. Setting up Leaderboard

3. Leaderboard Panel Controls - In Event

4. Analytics report

5. Points to keep in mind




Disclaimer


The event organizer can't change activity points once the event is marked StartedOnce the leaderboard is disabled from the dashboard, you can't enable the same.


Features are different for the Conference format & Social webinar format on the points table.


1. Overview


Track, Reward, and Gamify your event participation with the attendee leaderboard. The leaderboard automatically curates a list of your top attendees based on a points system which you can decide before the event. 


That’s not all! You get plenty of options to objectively define your leaderboard criteria and add rewards & prizes for your top attendees at a click of a button.




2. Setting up Leaderboard


2.1. Enable Leaderboard

To enable the Leaderboard for your event, kindly follow the below steps.


Step 1
: From the events dashboard > click on Settings tab > Event Experience from the left panel > select Leaderboard.

Step 2Toggle the button towards the right to enable the Leaderboard for your event.


Important Note: Leaderboard can’t be enabled again once the event has started and is disabled by the event manager during the event.





2.2. Allocate points based on multiple activities


As an event organizer, you can choose from multiple activities that attendees can perform to win more points.

To select the activities & points that can be allocated, kindly follow the below steps.


Step 1: Click on the “Edit” button to start managing the activities & points allocation.


Step 2
Select the activities that you want the attendees to perform.
Although all the activities are selected by default, you can de-select the activities according to your preference.




Step 3: Allocate points for a particular activity after completing the task.
Note: Maximum points that can be allocated for a particular activity can be upto 100.

Step 4: Click “Save” after finalizing the activities & points for the task completion.



Disclaimer: The allocated points can not be changed once the event has started. 

All the points allocation needs to be done ONLY in preview mode.




2.3. Rename the "Points" word on the leaderboard


As an event organizer, you can now rename the "points" to anything that suits your leaderboard


Step 1: Click on "Settings" andgo to "Event Experience"

Step 2: Under "Leaderboard" click on "Edit" under "Point allocation"

Step 3: On top, you will get an option to rename according to your preference.


Step 4: Click “Save” once done







2.4. Manage Winners & Prizes


Choose the number of winners you would like to have for this event and add prizes for all the winners. Attendees with the highest points will be declared as the winners. 


The event organizer can display the winners by choosing from 2 types of layouts.



2.4.1. Add winners & prizes using the default template.

The default template allows event managers to rename the prize name, add a prize, & add a sponsor, which will be shown during the prize announcement.

Add winners
Add maximum numbers of winners, which will be shown to everyone on the live event once the Leaderboard is marked ended by event organizers.

To add a winner, kindly click on the “
+Add Winner” button.
Minimum 3 winners and maximum 50 winners allowed for a particular event.





Edit Prize
Rename the prize name and add a prize description for attendees to look at the prizes if they win the competition.

To edit the prize, click on the 
edit button (pencil icon)

a) Enter a name for the prize
b) Add a prize (e.g., $25 gift voucher)
c) Add sponsor: Select upto 2 event sponsor logos for the prize. This will be shown during the prize announcement. Add sponsors from the sponsor tab in the events dashboard.




Click “
Save” once the winners & prize details are added.



2.4.2 Add winners & prizes using a custom banner.


Add a custom banner image mentioning the prizes, which will be shown to attendees.


Branding Guide for Custom Banner image

  • Image size : 745 x 419 px

  • Format: JPEG or PNG

  • File size : >10MB


After uploading the desired banner, enter the number of winners shown after the Leaderboard ends.



Note: You can only enable leaderboard if the event has not started. 






3. Leaderboard Panel Controls - In Event


The Event organizer can view the live Leaderboard with the list of top winners and their points earned till now and can also look at all the selected activities opted by them with respective points.


The Event organizer can perform specific actions from the leaderboard panel on live events like previewing prizes, sharing ranking on the event feed & ending the Leaderboard from the panel itself.

3.1. Preview prizes

After setting up the prizes from the event’s dashboard, you can preview (before events start) or view (during the event) the prizes that the winner can win once the competition is over.

To preview/view the prizes, Click on the 
leaderboard icon located at the bottom left of the event. And click on the “View prizes” button.



3.2. Share ranking on event’s chat feed

During the live event, the event organizer can share the current scores with their name on the event’s feed for other attendees to have a look.




Note: Attendees will be able to see the top 3 ranks on the feed.



3.3. Reset Competition from Leaderboard Panel



The event organizer can reset the Leaderboard and announce the winner from the leaderboard panel itself for that particular day or duration of the event and can start with a new leaderboard competition.


To end the competition, follow the below steps.
Step 1: Click on the Leaderboard Icon.
Step 2: Click on the “Reset Leaderboard” button.



Note: Resetting the leaderboard will stop the current point allocation and start a new leaderboard.



Leaderboard History


After resetting the leaderboard as an event organizer you can view the history of the older leaderboard and winners for the same.



3.4. End Competition from Leaderboard Panel

The event organizer can end the Leaderboard and announce the winner from the leaderboard panel itself.

Once the event is about to end or during a specific time according to your preference, you can end the competition.

To end the competition, follow the below steps.
Step 1: Click on the Leaderboard Icon.
Step 2: Click on the “End Leaderboard” button.




Disclaimer:

Once you end the leaderboard, attendees will stop earning the points and will be able to see the winners. You can start a new leaderboard again at any time.


3.5. Announce winners

After ending or resetting the Leaderboard, the event organizer can announce the winners to all the participants on the center screen.

To announce winners, follow the below steps.


Step 1: Click on the Leaderboard Icon.
Step 2: Click on the 'End' or 'Reset'  button.

Step 3: Checkmark the 'Announce winners' box and click on 'Yes'.



A list of winners will be shown to all the participants on the center screen, post that participants can view winners from the Leaderboard panel itself.


4. Analytics report

Get an analytics data post the leaderboard is ended by visiting the analytics section and sending the event level report.


Events dashboard > Analytics section > Summary > "send event report"


Data points that are sent on the report are

  • Rank
  • Name
  • Final points
  • Email id (Not applicable in case of event entry is set to 'Anyone can enter without sign in')



5. Points to keep in mind


  • Event managers can’t take part in the competition.

  • Once the event is started, you can not edit the allocated points for the activities.

  • Once the Leaderboard is ended or disabled, the same cannot be enabled/restarted again respectively.

  • Maximum points that can be allocated for a particular activity can be up to 100.



Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge. 



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