TABLE OF CONTENTS

1. What is a Pre-recorded Video session?

2. How to set up a 'Pre-Recorded' Video session

3. How to start an automated 'Pre-recorded Video session'?

4. Points to keep in mind

1. What is a Pre-recorded Video session?

Pre-recorded Video sessions are those where the entire session content is pre-recorded. 

Pre-recorded Video sessions automatically start at the scheduled start time. There is no need for the host/co-host to manually press the Start Session button. 

These sessions can be useful if you want greater content quality control. By pre-recording the entire content, you can save yourself from any last-minute hassles or glitches associated with a live session. Further, if speakers are unavailable for a particular session, you may want to pre-record the content and then autoplay it.   

2. How to set up a 'Pre-Recorded' Video session

Step 1: Go to the events dashboard and click on the “Sessions tab.”

Step 2: Click on “Add schedule item” and select “Pre-Recorded Video session”

Step 3: Fill in the session details as follows:

a. Name: Enter the session name. You can also use AI assist to autogenerate preferred session names by using keywords.

b. Session date & start time: Enter the date and time of the session according to the event schedule.

c. Session Host: Add the name of the session host (if any) in the video.

d. Session tracks: Add your session to the preferred track.

e. Session videos: a Upload video to play during the session. You can upload a new video or select one already added to the library. 

 Note: Video format should be .mp4 and file size should be up to 5GB

f. Duration: Set up the duration of the session.
Note: At the start time of the session selected the video will be auto-played and the duration of the session will be the same as the uploaded video length.

g. Speakers: Mention the names of the speakers in the uploaded videos, if needed. 

h. Co-host: A cohost can assist a host during a session. A maximum of two cohosts can be added. For automated pre-recorded sessions, adding a co-host is optional. 

i. Tags: You can help the attendee find their preferred session quickly by adding tags.

j. Session description: Add more details about this item for better clarity to attendees.

k. Resources: Add the session resources such as PDF, documents, ppt., etc., as per the need of the session.

l. Control who can join: By default, all people can attend this session. As an organizer, you can restrict or allow the specific participant.

Read more: How to allow or blacklist participants access to your event sessions?

Step 4: Once the video is uploaded, you can preview the video by clicking on the “preview upload.”

Note: The uploaded video will get compressed at 720p resolution to optimize performance.

3. How to start an automated 'Pre-recorded Video session'? 

The session will be auto-played at the scheduled start time, and the duration of the session will be the same as the uploaded video length.

If the host or co-host wishes to start the session before the scheduled time, they can do so by clicking on the “Start Session” button.

The session will automatically end as soon as the video ends.

In case of any issue with the video, the host/co-host can pause the session before the scheduled time. 

4. Points to keep in mind:

• The session duration will be the same as the uploaded video length.

• You can upload videos only in .mp4 format. The maximum file size allowed is 5GB.

• The uploaded video will get compressed at 720p resolution to optimize performance. You may upload the pre-compressed video to disable auto-compression.

• Only one video can be uploaded to the session.

• You do not need to add any host, co-host, or speaker to the session.

• The Right-hand side tab of the session (Session chat, Q&A, Polls & activities) will remain similar to other sessions.

• The automated pre-recorded session works on Airmeet mobile application as well.

Need more help? Contact support@airmeet.com or visit our Customer Support Lounge.