As a host, you can create a private event by selecting the "Only invited participants"  option from the dashboard itself and upload a list of attendees who needs to join the event.


Making your Event Private

 

People on the participant list can enter the event using their unique links.


An event organizer can use this option to restrict event access to specific people. The event organizer needs to upload a list of authorized attendees.

Only the attendees (imported emails ) specified on this list are allowed to enter the event and other people who have your event link but are not included in the CSV will not be able to join the event. They will get a message saying that the event is private.


Event dashboard > Event entry tab > Click on “edit” > Select “Only invited participants




Upload invite list


After selecting the “Only invited participants” option follow the steps below:


Step 1: Click on the “Add attendees” option.

Step 2: Download the list template and use the format specified in the CSV file. 


Note: Attendees' names & email addresses are mandatory to be added to the CSV list.

While using a CSV file, please do not change the header content of the same. We recommend adding other information as well for the best experience. 


Step 3: Upload the CSV file once you have entered the information of the desired attendees.
If an event organizer wants to add a new batch of participants to your event, you can use the same original CSV file. Add a new list of participants and re-upload it. The old list will be counted as redundant and ignored while new people are added to the participant's list.



Note: The event organizer can not remove the attendee(s) or edit the information once the file is uploaded. Only new records with unique emails in the file will be added to the list. Other records will be ignored. If you wish to update any information for previously uploaded attendees, please write to us at support@airmeet.com or visit our 24X7 Support Lounge.





Send an invite via email

After uploading the list the event organiser will have two ways to invite their participants:

  1. Send participants the event link and only those included in the CSV file uploaded will be able to attend your event.

  2. Send every participant a unique link via email. 


Kindly follow the steps below to send a unique link:


Step 1: Once the list of attendees has been uploaded, toggle the “Send email invites” towards the right and click on “Add attendees”.

Step 2: A confirmation message would be sent to process further. Click on “Invite all attendees” which will trigger an email to all the attendees immediately with their unique links to access your event.

Step 3: After clicking on “Invite all attendees” a confirmation message would be shown which depicts the number of attendees added and unique links sent to.






Download Participant list


An event organiser can view the list of all registered and invited attendees for their event under the “participants” section.


The event organiser can export the registration details of the participants. The exported file also contains the unique event access link of the participants that have been added by the organiser.

The organizer can send those unique links to participants on their behalf or if participants have not received the email due to any technical glitch.







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