Step by Step guide for Booth Exhibitor to setup their Virtual Booth

Modified on Tue, 30 Jan at 2:47 PM

TABLE OF CONTENTS

1. Walkthrough Video

2. Signing up and Registration

3. Setup your Booth

4. I'm Interested (Lead generation)

5. Booth Tables

6. Booth Visitors and Leads Panel

1. Walkthrough Video

2. Signing up and Registration

Step 1: Please check your inbox and find the booth invitation link. Then, click on the "Setup Booth on Airmeet" button, and you will be directed to the Airmeet page.

Note: If you did not get an invitation email due to some technical reasons, you can ask the event organizer for the global event link. Register for the event using the same email used to add you as a booth exhibitor and go to your booth.

Step 2: You will be led to the event landing page. Click on the “Go to Booth” button, enter the same email address wherein the link was sent, and click “Continue.”

Step 3: Enter your attendee card information and click “Enter”. Once done, it will show that the registration is complete.

Step 3: If you are new to the platform, a six-digit verification code will be sent to your email address. Copy the verification code and paste it into the given placeholder.

Fill in your basic information, create a strong password, and sign up. After, you will be able to join the booth inside the event if it has started.

Step 4: If not automatically directed to your booth, click on the “Go to Booth” Button.

Step 5: Provide desired camera and mic permissions. Once ready, click on “Enter Venue.”

3. Setup your Booth

After registration, you will be directly led to your booth. Now you can edit or set up your booth as per your needs by clicking on the "Edit Booth Info" button.

Airmeet has three different templates of booths that the organizer can use to enhance participants' experience:

1. Standard Booth template: Displays the booth banner along with the booth logo, resources, and social media links on a single page.

2. Custom Booth template: A fully customize booth having the option to embed a video and transparent clickable links to redirect your participants to different resources & social links.

3. Posters: Showcase a multi-page document to your booth visitors along with all other features.

Video guide:-

Steps to follow: -

Step 1: Click on the Booths button on the top left-hand side of the event page and choose/click on the booth you want to edit.

Step 2: Click on Edit Booth Info from the top right side of the page.

After clicking on the "Edit Booth " option, you will see three layout options to select, i.e., Standard Layout, Custom booth layout & Posters based Layout

The uploaded PDF will be shown as in the screenshot below.

Standard Booth Setup

a) Booth Logo and booth Banner

You can add a booth logo(960px*480px) and booth banner(1200px*400px) by either clicking on the tab or simply dragging your content to a specific tab.

Also, you can add a video to your booth by inserting a video link into the Banner Video space.

Note: Banner video can only be added through the link.

URLs, such as video file paths supported, can be from YouTube, Facebook, Twitch, SoundCloud, Streamable, Vimeo (publicly listed), Wistia, Mixcloud, and DailyMotion. Loom videos are an exception.

b) Booth Descriptions: -

Add booth descriptions

1. Short descriptions: up to 80 alphanumeric characters
2. Long descriptions: up to 2000 alphanumeric characters.

c) Booth Resources

Add resources to the booth so that the prospects can have access to the extra information about the exhibition or the products or services exhibited. The resources link will be hyperlinked to the booth. You can only add up to five resources in a single booth.

d) Booth Social Media Links

You can also connect with the prospects or promote your exhibitions through social media such as LinkedIn, Facebook, Twitter, YouTube, Instagram, Snapchat, Discord, Tiktok, or a website link.

Note: Kindly disable any ad blocker incase you are unable to see social media icons while setting up the booth.

Custom Booth Layout

Custom booth does require the booth banner & logo to be uploaded and a description of the booth. You can add up to 5 videos and any number of links to your customized booth image.

The custom booth includes 3 objects that can be dragged and dropped on a canvas to set it up by clicking on the "Edit Banner Design".

1. Background Image: Add a “background image” (3D or a 2D image) by dragging and dropping the background image object. Upload your background image on which you can place videos or links
To edit or remove the image uploaded, kindly click on the uploaded image and select the delete option or edit option to re-upload the image.

Recommended dimensions - 1176px *504px
Supported formats - JPG, PNG, SVG
Maximum file size up to 10 MB.

2. Videos: Add a video on the reception background image by the drag & drop video object and upload the video. You can place & resize the video once it's been uploaded.
Note: Videos will be on mute & auto-played by default. Attendees will have the option to un-mute and make the video fullscreen at their convenience.

To edit or remove the video uploaded, Kindly click on the “uploaded video” and select the “delete” option or “edit” option to re-upload the video.

Supported formats - MP4, AVI
Maximum file size up to 1000 MB.

Note: You can add up to 5 videos for an event.

3. Links: Add a transparent clickable area by which it can be linked to the areas of the event or any external links. To add a link, drag and drop the links object and select a destination. Then, you can place & resize the transparent link.

Customize Link: Add a name and enter an external URL, any resource link, or a social media link. This option hence will redirect all attendees to the “external link” added.
Note: The link will open in another tab of the browser.

Final View: -

Posters Layout

Showcase a multi-page PDF document to your booth visitors along with all other features.

To upload a PDF document to your booth, kindly follow the steps.

Step 1: Click on "Edit booth info", then click on Layout, and select the "Posters" layout.
Step 2: Upload the PDF Document from your computer.

Maximum supported File size: 200 MB
Recommended Aspect ratio: 16:9

Do not forget to "SAVE" your information.

4. I'm Interested (Lead generation)

The "I'm Interested" button is used to lead sales generations. Once the prospects click on it, the information is stored about the same and shared with the event organizer after the event has ended. The host can then send those prospects' information to the exhibitors.

Related Articles :

What happens when visitors click on the “I'm Interested” button on Airmeet Booths?

How to add exciting offers or discount coupons to your booth?

5. Booth Tables

Booth tables are similar to the social lounge, and here, the prospects can converse and have video chats with the exhibitors. These tables can also can be customized using exhibition logos & text to make them more informative.

Table logo Dimensions: 144px*56px
Supported formats - JPEG, PNG, SVG
Maximum file size up to 500 KB.

Step 3: The organizer can set up their booth in a preview state, and once everything looks good, they can start the event.

Note: Not applicable in the case of booth exhibitors. The booth exhibitors have to join through the booth edit invitation link provided in the email.

Do not forget to save the edited information by clicking on the "Save Booth" button on the top-right side of the page.

6. Booth Visitors and Leads Panel

The Booth Exhibitors can now see the real-time Booth visitors and the Lead at the top left corner of their respective Booths. The visitor and lead will be shown in numbers.

Visitors: The number of participants who visit the booth to check out the product and services and are on the booth at the current moment.

Lead: The number of participants interested in the exhibition and clicked on the "I'm Interested" button on a particular booth.

Tip: Exhibitors can also send a direct message to the people interested in your exhibition by clicking on the message icon beside their names when clicking on the "Visitors" or "Leads."

Related Articles:

How to set up a "Custom Booth" in an Airmeet event?

Branding Guide - Virtual Event Format

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