TABLE OF CONTENTS

  • Overview

  • Connect Airmeet account to Mailchimp account

  • Enable Integration for your Airmeet event and map to your Mailchimp audience.

    • Mailchimp audience

    • Audience tag

    • Add direct access link (unique entry link)

    • Form fields

  • Things to keep in mind

 

Overview

Seamlessly sync your participants with Mailchimp.

Easily sync Airmeet event registrations to a Mailchimp Audience. Select the audience where you'd like to include your Airmeet registrations, and then all future registrations will be added to the Mailchimp Audience automatically. The contacts added to Mailchimp will be tagged with your event name. The participant’s direct access link will also be added to a MERGE field.

Quick steps

  • Connect with your Mailchimp account.

  • Visit the Airmeet Integrations page and enable Mailchimp.

  • Select the audience you wish to connect to that Airmeet, and you're set.

  • Sync the participant’s direct access link to your contact.

  • Select the additional registration fields to sync with Mailchimp.

 

What happens when a participant registers on Airmeet when integration is enabled?

 

As soon as participants register for an event on Airmeet where Mailchimp has been enabled and mapped to a Mailchimp audience, the registrant’s details are added on Audience. With that, on Mailchimp, you can send out customized emails to your registrants.

 

Let’s read about the above steps in detail.


Connect Airmeet account to Mailchimp account

Step 1:  Go to the community dashboard and click on the “Settings” tab.

Step 2: Go to the “Integration” tab and under the Mailchimp option, click on the “Add“ button.

Step 3: login and authorize with your Mailchimp account to establish a trusted connection between both platforms.





Enable Integration for your Airmeet event and map to your audience & tag.

After connecting your Mailchimp account with the Airmeet community, you have to enable the integration for your particular event.

 

Step 1: Go to your event dashboard and click on the “Integrations” tab placed on the left-hand side.

Mailchimp audience

Step 2: Look for the “Mailchimp” tab and toggle the button towards the right. 

Select audience list from your Mailchimp account you want to sync registrants.


Help Article:  How to create a Mailchimp Audience

 

  • Audience tag

The tag will be added to all contacts registering for this event. The tag would be the name of the event by default.

 

  • Add direct access link.

Upload the attendee CSV in the Airmeet dashboard (Event entry>Only invited participants>Add attendees) to generate a unique link and then sync it with Mailchimp as a Direct access link.
Reference Article: How to add more attendees to the authorized attendee's list?

Add a new field to your audience with a direct link (unique link) saved and shared with attendees on a mailing list to join the event at ease.

Toggle the button towards the left to create a direct access link field in your audience.



On Mailchimp
You can find the direct access field by selecting the "Toggle column" section in the Mailchimp audience dashboard or can also select the fields from *|MERGE|* tags under the settings tab.


Reference Article: Use Merge Tags to Send Personalized Files



As an organizer, you can also download the list of all participants from Airmeet and send them the 'unique link' if requested.

Reference Article: Download registration details of participants for your event.

 


  • Form fields

 

Map Airmeet registrant fields with Mailchimp Audience list fields to save related information.



Help Article: How to Create a Contact Form on Mailchimp


Note: Name fields are mandatory, and you can’t add customize fields from the Airmeet side, whereas you can customize Mailchimp contact form fields.
Also if you have removed the default fields from Airmeet the same won't be visible and you won't get the "+Add New Feild" option.



Step 3: Click on the "Save" button to enable the integration and sync the registration data to the Mailchimp audience.



Points to keep in mind

 

  • Participants registered for the Airmeet Event before enabling this integration will not automatically be added to Mailchimp. Instead, you have to export from Airmeet and upload those participants in Mailchimp.

  • Sometimes MailChimp rejects an email id from untrusted domains and role-based emails, which can result in a mismatch in contacts added vs registrations.
    eg: Invalid/blocked domain - "....@yopmail.com" which gets blocked/rejected by MailChimp.

 

  • Airmeet sends an email to participants on registration and another email when the event is about to start. If you wish to use Mailchimp to send emails to your participants, you can email support@airmeet.com to disable participant emails on registration and event reminders.