What are the types of "Series Entry" an organizer can apply?

Modified on Tue, 16 Jan 2024 at 05:54 PM


TABLE OF CONTENTS




1. Overview

Event entry in Airmeet implies how an event organizer wants their participants to enter & access the event effortlessly.


Airmeet has three options for event entry rules, and the event organizer can choose the event entry for participants.

2. Types of event entry rules



2.1. Anyone can enter via their unique link entry rule


People can enter the event series hassle-free without requiring OTP or sign in. The registrant's provided email address will receive the special event series access link. Use this to verify the identity of attendees and manage abuse effectively.


Please note that the registration will be completed only when he or she clicks on the unique link.


Overview

  • Attendees need to visit the event link provided by the event organizer 
  • Enter their email address on the landing page.
  • Attendees will be sent a unique link to the email address provided, which will be used to register to enter the event.


Steps: Event dashboard > Registrations tab > Series Entry > Click on “Edit" > Select "Anyone can enter via their unique link"


 



2.2. Only people who are invited can enter


People on the participant list can enter the event after clicking on the unique link sent to their email 


People on the participant list can enter the event series after clicking on the unique link sent to their email address.


Use this when you have prepared a list of invitees.


Please note that the registration will be completed only when he or she clicks on the unique link.


How to setup:


Event dashboard > Registrations tab > Series EntryClick on "Edit." Select “Only invited people can enter.




2.2.1) Upload Invite List


After selecting the “Only invited participants” option, follow the steps below:


Step 1: Click on the “Add attendees” option.

Step 2: Download the list template and use the format specified in the CSV file. 


Note: Attendees' names & email addresses are mandatory to be added to the CSV list.

While using a CSV file, please do not change the header content of the same.


Step 3: Upload the CSV file once you have entered the information of the desired attendees.

If an event organizer wants to add a new batch of participants to your event, you can use the same original CSV file. Add a new list of participants and re-upload it. The old list will be counted as redundant and ignored while new people are added to the participant's list.


As an organizer, you can upload the attendee list whenever you want to before your event date and during the event.

Note: The event organizer cannot remove the attendee(s) once the file is uploaded. Only new records with unique emails in the file will be added to the list. Other records will be ignored. 


Step 4: Once the list of attendees has been uploaded, select the type of invite:


Register attendee: Select this if the attendee registration is confirmed, and send them the confirmation email.Your registration limit will be consumed as soon as the unique event access links are generated for the uploaded list of registrants.


Invite Attendee: Select this if you want to send them the invitation first and let them confirm the registration.Your registration limit will be consumed only when the participant(s) confirm their registration by clicking on the unique link.


Step 5: Click "Next." A confirmation message will be sent, immediately triggering an email to all the attendees with their unique links to access your event. 




2.3. Anyone can enter after sign-in


People can enter the event after signing in with either Google, Linkedin, Facebook, Twitter, Apple ID, or email ID and authenticating the account while entering.


Use this to verify the identity of attendees and keep them signed in to the event. 



How to set up


Event dashboard > Registrations tab > Event Entry Click on “Edit” > Select “Anyone can enter after sign in



An event organizer can use this option to capture email and other information about the attendees. The attendees are required to log in with their email and then fill out the event registration form.


Share the event link with your target audience only, as anyone who has this event link would be able to enter the event. Email addresses will be shared with the event organizer and provided in the event analytics report.


This option also helps in managing abuse. You can also block abusive attendees during the event, and they won’t re-enter the event with the same email address.



4. Points to Keep in Mind


  • While using a CSV file, please do not change the header content of the same.

  • Names and email addresses must be entered on the CSV file, and other information can be edited by attendees while entering the event. 

  • The emails with unique links are sent immediately to the participants on the list after the CSV is uploaded and changes are saved by the organizer. This is not a reminder email. It just contains a unique link for each participant to join the event.

  • For the rest of the two categories, the event organizer needs to send the event link to all the participants.
    Event dashboard > From the 'Share event' button, copy “Event Link


  • If the attendees haven’t received the unique link on their respective email, they can reach out to the event organizer, whereas they can copy the link and send it manually from the event dashboard.

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons

Feedback sent

We appreciate your effort and will try to fix the article