TABLE OF CONTENTS
Airmeet supports two formats: Virtual Event & Virtual Conference format wherein Virtual Event format you can have a single track session (one session at a time), whereas, in Virtual Conference format, you can have as many sessions as you want to, parallel or non-parallel.
2. Add a new session for an Airmeet event.
2.1. Add Session
To add a new session, go to your event dashboard and click on the Schedule tab on the left.
Fill in the desired information, and once done, save it.
How to Add/Edit session (Virtual Conference format)
How to Add/Edit session (Virtual Event format)
Steps to follow:
Event dashboard > Schedule tab > Session tab > +Add an activity > Select activity (session) type
2.2. Add an Activity (Types of session)
Airmeet supports multiple types of activity i.e. as mentioned below
Note: 'Booth' session type is applicable in Virtual Conference Format only.
Using this Activity, the host/co-host and the speaker go directly live on Stage.
Add a session to fill in your schedule for a short break. Tea, Coffee, and Lunch breaks for attendees to take some time off.
2.2.3. Fluid Space:
Participants can move around to start conversations with others in their proximity and connect with them. You can have up to 300 participants in a group of 30 associated with each other.
Read about: How to set up a Fluid Space session and start a fluid space session during the event?
2.2.4. Explore Booth:
Drive more attendees to particular booths and increase value for exhibitors. Participants would be able to click on a specific booth and enter directly.
2.2.5. Session as a Video Call
Unmoderated roundtable conversations, large group discussions, and the ability to hear and view all participants in a gallery view. You can have up to 300 participants connected.
2.2.6. 1-1 Speed networking:
Participants can match each other randomly, connect with other participants, and have a quick chat.
2.2.7. Pre-recorded Video session:
Create a quick automated pre-recorded video session and play your video at a specific time.
2.2.8. Stream into Airmeet ( Stream into Airmeet from another platform)
An event organizer can stream into a session via RTMP feed through any third-party encoder or platform.
Read about: How to "stream in" your Events into Airmeet via RTMP input?
2.3. Session Activity Components
While creating a session, multiple things need to be added. Following is brief information about each section:
a) Session Name: Enter the session name, which should be clear and descriptive. Session details are visible to participants on the landing page agenda and the platform.
b) Session Date: Enter the session date when the speakers and host will be going live.
c) Session Time: Enter the session time for participants to know what time they need to attend. You can also add a custom time by double-clicking on the time section.
d) Duration: Enter the duration of the session in minutes.
Host: The session host is one point of contact for a live session and manages the stage controls. A host can only be a team member of the community.
You can also hide the details of the Host from all the attendees.
Related article: How to hide host from an Airmeet event?
How many speakers can an Airmeet session accommodate on stage?
Note: For an RTMP-based session, the speaker can't join backstage or on Stage while the session is live. In contrast, as an organizer, you can add them as speakers and map them for an RTMP session to display their information on the
h) Session tags
Note: You can add up to 100 tags cumulatively for an event.
i) Control who can join: The organizers/host can control who can enter individual sessions in Airmeet events. Controlling access can be done based on either Ticketing tiers or the list of registrants/ or attendees uploaded by the organizer using a CSV file upload, or both options can be used.
Related article: Control who can access your event session (restrict session-based entry)
3. Create parallel Sessions on Airmeet
Parallel sessions can only be created in Virtual Conference format events. Therefore, the parallel sessions have to have a different host and speakers for each session, and event managers in the community can be the host of these sessions.
Related article: How to create parallel sessions in Airmeet?
4. Set up tracks for your event & map sessions to a track
Read more in detail: How to set up tracks for your event & map sessions to a track?
5. How many speakers can an Airmeet session accommodate on Stage?
6. Live Stage Controls For A Session Host/Co-host
A session host is a session pilot with all the controls to run the session successfully.
Read more about stage controls for a session host/co-host.
7. Invite Attendees to the Stage during an Airmeet Session
Apart from mapped speakers, the attendees can also join you on the Stage during the live session in 2 ways.
- Invite to the Stage by the session host
- Raise hand request sent by attendee
Read in detail on How to Invite Attendees to the Stage during an Airmeet Session?
8. Hide the session from the event after completion
As an event organizer, you can hide a completed session from the event platform, which won't be visible to all the participants under the schedule tab & on the event's landing page.
To hide a session, kindly follow the steps below:
Step 1: Go back to the events dashboard > Schedule tab, Click on "Sessions"
Step 2: You will see a "hide" button beside the session details for the completed session.
Step 3: Click on the hide button and re-confirm your action.
Once the session is hidden, all the participants won't be able to view the session under the schedule tab or on the event landing page.
8.1. Unhide Session
To show the hidden session, kindly click on the "Show" button, and after confirmation, the session will be shown on the event and the event's landing page.
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