TABLE OF CONTENTS

  • Overview
  • Add a new session for an Airmeet event
    • Add a session
    • Types of session
    • Session components
    • Create parallel session on Airmeet (conference format)
  • How many speakers can an Airmeet session accommodate on stage?
  • Live Stage Controls For A Session Host/Co-host
  • Invite Attendees to the Stage during an Airmeet Session

Overview


Airmeet supports two kinds of format, Meetup & Conference format wherein meetup format, you can have a single track session (one session at a time) whereas, in conference format, you can as many session as you want to parallel or non-parallel.,




Add a new session for an Airmeet event 



Add session

To add a new session, go to your event dashboard and click on the session tab. Fill in the desired information and click on "Add session"

Event dashboard > session tab > Add session



Types of session

Airmeet supports two types of session i.e. 

  • Host on Airmeet (Go live directly on Airmeet)
    Using this option, the host/co-host, along with the speaker goes live on stage.,
  • Use a  streaming software ( Stream into Airmeet from another platform)
    An event organizer can stream into a session via RTMP feed through any third-party encoder or platform.
    Help Article: 
    How to "stream in" your Events into Airmeet via RTMP input?



Session components

While creating a session, multiple things are needed to be added. Following is brief information about each section.


  • Session Name: Enter the session name, which should be clear and descriptive. Session details are visible to participants on the landing page agenda and the platform as well.


  • Session Date: Enter the session date when the speakers and host would be going live.


  • Session Time: Enter the session time for participants to know what time they need to be available to attend the same. You can also add a custom time by double-clicking on the time section.
    Help Article:  How to add custom time for a session?


  • Duration: Enter the duration of the session in minutes.




  • Session summary: Add a brief description of the session, which participants can read about and get a glimpse about.


  • Speakers: Add & map up to 10 speakers for a particular session. Speakers will get an option to interact with each other backstage with other speakers and hosts and can go live whenever the session is live. 
    Help Article: How to add a speaker and map him/her to a session?

    Note: For an RTMP-based session, the speaker can't join backstage or on stage while the session is live. In contrast, as an organizer, you can add them as a speaker and map them for an RTMP session to display their information on the event landing page and on session agenda during the event.



  • Session tags (Applicable in conference format): - Tags are a label attached to a session or booth to identify or filter out the topic of interest.
    Note: You can add up to 15 tags cumulatively for an event.


  • Control who can join: The organizers/host can control who can enter certain sessions in Airmeet events. Controlling access can be done based on either Ticketing tiers or the list of registrants/ list of attendees uploaded by the organizer using CSV file upload or can avail both the options.
    Help Article: Control who can access your event session (restrict session-based entry)






Create parallel session on Airmeet

Parallel sessions can only be created in Conference format events. Parallel session has to have a different host and speakers for each session and event managers of the community can be the host of these sessions.

Help Article: How to create parallel sessions in Airmeet?




How many speakers can an Airmeet session accommodate on stage?


On Stage
 

Airmeet can host up to 10 speakers per session (However, we recommend a maximum of 6 speakers/session for the best live feed experience), including 1 host & 2 co-hosts on stage.

An attendee can join the stage by raising the hand one by one if 10 speakers are already there on stage.



On Backstage

On session backstage, apart from the limit mentioned above, the community manager & event manager (team members) can also join backstage for a quick catch-up till the time session is not live and would be pushed out as soon as the session begins.


Note: The above condition only applies if the community manager & event manager (team members) are not mapped as a host/co-host for a particular session.
It is recommended not to have more than 10 participants at backstage/stage to have a smooth experience.




Live Stage Controls For A Session Host/Co-host


A session host is a pilot of the session who has all the controls to run the session succesfully.

Read more about stage controls for a session host/co-host.


Live Stage Controls For A Session Host/Co-host


Invite Attendees to the Stage during an Airmeet Session


Apart from mapped speakers, the attendees can also join you on the stage during the live session in 2 ways.

1. Invite to the stage by the session host

2. Raise hand request sent by attendee


Read in detail on How to Invite Attendees to the Stage during an Airmeet Session?